Level5 Strategy Looking for Part-time Office Assistant at Toronto, Ontario, Canada Full Time

About the role:

We are seeking an individual who can provide part-time assistance in our back-office business operations. The ideal candidate for this role should possess strong attention to detail, high levels of energy, the ability to manage multiple tasks, a “can-do” attitude, and the ability to adapt quickly to working in a fast-paced environment.

At Level5, we are committed to providing our people with the tools and opportunities that allow them to grow, thrive, and have fun.  

Responsibilities:

·      Assist the firm’s Managing Partners with all business-related matters, including but not limited to, scheduling meetings, arranging travel and accommodation, preparing for timesheets and expenses, meeting preparations, etc.

·      Manage office facilities including meeting rooms, kitchen, and general organization of the office.

·      Work with the firm’s IT provider to ensure the smooth execution of daily IT-related operations.

·      Works with the firm’s facility and equipment vendors to ensure seamless operations.

·      Assist the firm’s accountant in various accounting-related activities as required.

·      Assist with various recruiting administrative tasks as needed (scheduling, feedback, etc.)

·      Support the improvement of the firm’s knowledge management system (SharePoint).

·      Maintain effective filing system of client projects and company information.

·      Provide additional administrative support to the consultant team as required, i.e. booking interviews, arranging business travels, etc.

·      Provide support for corporate initiatives or special projects as needed.

What you will bring: 

·      Minimum 2 to 3 years of experience in office administration, ideally in a client service environment

·      Ability to work independently to complete tasks and solve problems while maintaining excellent attention to detail, accuracy, and high quality of work

·      Friendly, energetic, and enthusiastic attitude.

·      Excellent organizational and communication skills, both verbal and written

·      Sound judgment, problem-solving and troubleshooting skills

·      Initiative and ability to anticipate what may need to be done

·      Ability to handle multiple tasks and manage priorities to meet deadlines

·      Demonstrated passion and desire to learn and a willingness to contribute to company success

·      University or College degree preferred

·      Proficiency in a variety of Microsoft Office programs including PowerPoint, Excel, and Word. 

Working Hours/Location:

·      This role requires an individual who can work in-person at the Level5 office 3 days a week (no remote)

If you’d like to be considered for the Part-time Office Assistant Role, please send your resume to [email protected] by 11:59pm on Sunday, August 20, 2023.