LONDON PUBLIC LIBRARY Looking for Human Resources Professional at London, ON Full Time

Human Resources Professional

This is a Temporary Full-Time up to 15 months opportunity.

PURPOSE OF THE ROLE

Reporting to the Director, Human Resources, the Administrator, Human Resources provides consultation and support on a variety of human resource matters to Directors/Managers, Supervisors and employees to ensure sound and consistent human resource practices and compliance with legislation, London Public Library policies and contractual agreements; including administering the recruitment and staffing process as well as the employee benefits, disability and leave of absence process.

KEY ACCOUNTABILITIES:

Employee Relations / Customer Service

• Receives and responds to inquiries and provides advice to employees with respect to benefits, employment policies, Collective Agreement and information about job vacancies. Refers out-of-scope questions and issues to the Director, Human Resources.
• Maintains detailed knowledge of Collective Agreement in order to ensure compliance with agreement, knowledgeable consultation to Supervisors / Managers / Directors, and clarity for employees when necessary.

Employee Recruitment and Staffing

• Implements and coordinates the recruitment and selection process for the Library system wide.
• Develops staffing plans in collaboration with Managers / Directors to ensure timely placements and efficiencies in various departments and the fulfillment of anticipated needs.
• Utilizes various channels for recruitment within budgetary limitations.
• Undertakes the full recruitment cycle for the Library including: preparation, sourcing, screening, selecting, hiring and onboarding.
• Handles the internal job posting and filling process for job vacancies in accordance with Library employment policies and procedures and the Collective Agreement.
• Handles processes relating to hiring, transferring, retirement and termination of employees. Tracks probation and trial periods as outlined in the Collective Agreement.

Benefits, Insurance, and Pension Administration

• Conducts the new permanent hire employee orientation as it relates to benefits, insurance, pension etc. Distributes all benefit enrollment materials.
• Directly inputs benefit enrollments/changes/terminations into the insurer’s database, as well as HRMS, and completes any documentation required by the insurer.
• Ensures documentation of all employee benefits information, employee enrolment and termination.
• Responds to benefits inquiries from employees on plan coverage, benefits enrollments, status changes and other general inquiries. Assists employees regarding benefits claim issues.
• Administers the education allowance tuition reimbursement program.

Leave of Absence, Disability, Health & Safety and WSIB Administration

• Processes and administers all leave-of-absence disability paperwork: medical, personal, disability, and completes any documentation required by the insurer.
• Tracks workplace injuries, conducts analysis, develops corrective action plans and provides statistics / reports to Director, Human Resources.
• Advises the Director, Human Resources and / or the CEO of serious infractions immediately.
• Ensures the security and retention of all Health and Safety Committee information.
• Administers the Workplace Insurance and Safety Board (WSIB) process by gathering accurate information regarding the workplace injury and submitting initial WSIB claims form and any subsequent required documentation within the necessary timeframes;
• Liaising with the WSIB Claims Adjudicators to clarify and resolve issues and concerns; monitoring progress of the claim, communicating with and providing support to, employee and his/her respective Director, Manager and/or Supervisor.
• Tracks and analyses WSIB incidents.

Records Management

• Ensures confidentiality, maintenance and retention of employee personnel files as per Library policy and relevant legislation. Ensures that personnel information is appropriately safeguarded and, under the direction of the HR Director, releases information in response to requests for personal information.
• Uses the Human Resources Management System in performance of HR work including records management.
• Maintains HR department content, such as policies, procedures, updating staffing information etc. on intranet ensuring that it is current and accurate.

Other

• Keeps current in the field of Human Resources through continuing education, attendance at conferences and workshops, participation in professional associations, and by reading professional literature.
• Actively participates in various committees and projects, as assigned.
• Performs other related duties as assigned.

QUALIFICATIONS:

Education

• University degree/diploma in Business or Human Resources required
• CHRP Designation Required

Experience

• Minimum of two (2) years Human Resources experience. Experience in a unionized environment is an asset.
• Excellent organizational skills. Proven ability to multi-task and work accurately with attention to detail in a busy environment. Ability to meet deadlines.
• Excellent interpersonal skills and the ability to build beneficial relationships with key internal and external stakeholders.
• Demonstrated ability to work independently and collaboratively in a team environment.
• Effective communicator with good written and verbal skills.
• Demonstrated understanding of the theory and practice of Human Resources Management.
• Advanced computer skills with proficiency in Microsoft Office programs, including Word and Excel. Human Resources Management System experience preferred.
• Valid driver’s license.

Working Hours:

• Usually work a standard 35-hour week.

Salary to commensurate with education and experience.

This is an Excluded position from the Bargaining unit.

This position works 100% on site in office to be able to support our public service staff.

Candidates are requested to submit a detailed resume outlining experience and qualifications by January 8, 2023.

Please visit our website at: http://www.londonpubliclibrary.ca
No phone calls please. We advise that only candidates selected for an interview will be contacted.

The London Public Library will provide accommodation to applicants with disabilities in its recruitment processes upon request consistent with the Ontario Human Rights Code and the AODA regulations.

Applicants for employment, who have been provided with a conditional offer of employment will be asked to provide proof of full vaccination against COVID-19, or provide a written attestation of a medical reason(s) or Ontario Human Rights Code reason(s) for not being fully vaccinated against COVID-19.

Applicants for employment, who have been provided with a conditional offer of employment will be asked to provide, at his or her own expense, a satisfactory Police Vulnerable Sector Check and/or Police Information Check, as applicable.

While we appreciate all applications received, only those invited for an interview will be acknowledged. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.
We are an equal opportunity employer.

Job Type: Full-time

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Application deadline: 2023-01-08