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Summary
Marcon is a seeking an Office Manager/Executive Assistant with a primary focus on assisting the Vice President, Development. A fast paced, dynamic environment, with changing priorities and shifting schedules will not intimidate this strong EA, with an ability to take initiative to ensure that the VP’s days are organised and structed to meet the many changing demands. The successful candidate will also pride themselves on their strong written skills and attention to detail, demonstrating a professional and polished result for the tasks and initiatives they deliver.
About Us
Many people (and a few pets) will spend their lives in a Marcon home, so we have to build it right, every time. Marcon is an established and trusted name in the construction community. If a project needs building, we can do it. Low-rises, high-rises, townhomes, retail centres, industrial parks—we have built them all. Marcon is an established real estate developer and builder, managing our own projects from conception through to execution and completion. Our achievements are not possible without a hardworking team, working together, to make it all happen. That’s why we’re looking for people who are eager to join an intelligent and motivated team to create something bigger than themselves and build communities that will impact a neighbourhood in infinite ways.
About the Role
Executive and Technical Support
Full calendar and e-mail management for the VP of Development, demonstrating sound judgment on priorities and changes with some light personal assistant work
Booking internal, external, and virtual meetings and ensuring any material / equipment required
Coordination with other project team members as required
Attend various executive and technical meetings to take minutes of meetings and prepare agendas
Assist with documentation preparation, proof reading and editing including Word, Excel and PowerPoint documents to ensure executives are well prepared for meetings
Ensure there is a systematic file structure in place for documentation and maintain same
Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information;
Assist in the development, assembly, and production of detailed project technical reports
Office Management
Manage the front office and reception area including direct management of the Receptionist/Administrative Assistant
Prepare schedules and ensure reception coverage is in place for all planned and unplanned absences
Fill in for reception when needed
Oversee all aspects of office management
Oversee the inventory, stationary supply and other essential stock items are always at appropriate levels (receptionist duty)
Manage office contracts such as coffee service; janitorial service, cleaners etc.
Other support tasks as required
Oversee all office logistics to ensure that the office runs efficiently
About You
Minimum 5 years administrative experience
Advanced PC skills with Microsoft Office Suite (word, Excel, PowerPoint, etc.)
Strong knowledge of administrative practices and procedures
Ability to manage sensitive, complex, confidential information
Excellent verbal and written communication and interpersonal skills
Professional appearance and presentation
Ability to prioritize and multitask in a fast-paced environment
Strong attention to detail
Confidentiality and discretion, outgoing and professional attitude
What We Offer
Personal and professional development opportunities
The ability to influence and make a significant impact
Dynamic fun work environment with a great team of people
Excellent group health benefits and RRSP
Competitive compensation package
Respect for family and the constant balancing of life within and outside of work
Is this you? Are you up to the challenge? If so, lets chat.
