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Job description
Job Description
Company: Markstone Landscaping LTD
Position: Office manage/Book Keeper
Reports to: President
Direct Report: Office Administration Assistant
Markstone Landscaping, a Mississauga contractor, provides affordable landscaping services including interlocking and concrete work. With over 10 years of experience, we specialize in residential, commercial, and industrial leading edge projects including driveways, backyards and more in the GTA. Our Value Through Efficiency mantra means you get the results you want on time and on budget with no corners cut.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage all accounting operations including Cash Management functions, overseeing billing, A/R, A/P, GL, cash disbursements, payroll and bank reconciliation functions, cost accounting, inventory accounting and revenue recognition
- Reviewing of financial contracts, agreements, insurance policies and where applicable employee group benefits plan.
- Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.
- Preparation of regulatory reporting
- Manage and comply with provincial and federal government reporting requirements and tax filings
- Develop and document business processes and accounting policies to maintain and strengthen internal controls
- Provide leadership in completing and processing monthly invoices and approval process for client increases
- Posts customer payments by recording cash, checks, and credit card transactions. Posts revenues by verifying and entering transactions from local deposits. Updates receivables by totaling unpaid invoices.
- Enter all extra work invoices, print, mail and/or email to customers
- Receive Customer payments, (cheques and EFT) apply payments in Quick Books
- Reconcile bank accounts, visa cards and vendor statements, perform daily bank deposits
- Maintains accounts by verifying, allocating and posting transactions
- Maintains historical records by filing documents and maintaining an orderly accounting filing system
- Prepare Payroll from all Employee Timesheets and any other related employee documentation
- Accurate preparation of monthly returns (HST, EHT, WSIB, Payroll Deductions)
- Accurate preparation of yearly reporting (T4’s, T4 Summaries, WSIB, EHT, ROE’s)
- Monitor and follow up on outstanding customer invoices
- Time tracking per customer sites, per time summary & cost summaries and prepare reporting for Management
- Provide leadership with inventory, tracking and billing
- Continuous implementation and ongoing management of the company’s day to day business management software for estimating and time management
- Monitors and prepares reports for vendor accounts payable, prepares cheques for signatures and final approvals
- Performs other duties as required
Qualifications and Requirements:
- Proven working experience as an Book Keeper
- A strong understanding of bookkeeping and accounting skills is required
- 5+ years of overall combined accounting and finance experience
- Expert proficiency in Quickbooks and Excel
- Thorough knowledge of accounting principles and procedures
- Experience with general ledger functions, month-end/year end close process, external Auditors
- Strong team player, strong communication skills with excellent leadership (including people management) abilities
- Complete projects in a timely and accurate manner
- Ability to determine work priorities
- Detail-oriented with strong organizational and analytical skills
- Software abilities to adapt and learn
- Excellent in administrative skills
- Experience in a service industry is an asset
Obligations:
- Respect and positive attitude to all fellow staff members.
- To cross over in other areas with job responsibilities as requested
- To take pride in your responsibilities and maintain a high level of customer service and professionalism
- Dress appropriate for an office environment
Working Conditions:
Work is performed under normal office working conditions in a normal/standard office environment.
Acts with Integrity
The individual demonstrates sound work ethics and acts in a way that causes others to trust. Builds trust with others through own authenticity and follow-through on commitments. Incorporates the “Mission Statement” and “Core Values” philosophy in all levels of daily work.
Adaptability
The individual adapts to change in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Administration
The individual keeps accurate records and documents actions. Processes timesheets in a timely manner to ensure the viability of the job cost system. Processes paperwork quickly, accurately, and with close attention to important details. Documents important aspects of decisions and actions.
Communication / Teamwork
The individual effectively conveys work results and concepts; shares ideas with others; expresses oneself clearly, both verbally and in writing. The individual focuses on solving conflict, not blaming; exhibits objectivity and openness to others views; keeps emotions under control, contributes to building a positive team spirit. Have motivating abilities to build team morale and group commitments to goals and objectives.
Planning/Organization
The individual prioritizes and plans work activities and uses time efficiently. Must be able to handle multiple tasks simultaneously while ensuring timely delivery of services at all times.
Quality
The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Continuously looks for ways to improve and promote quality; applies feedback to improve performance.
Customer Focus
Dedicated to quality customer service. Goes the extra mile to ensure customer satisfaction. Handles “moments of truth” effectively and positively. Eliminates barriers to superior customer service.
Safety and Security
The individual observes safety and security procedures and uses equipment and materials properly. Ensures that team members also observe company safety and security procedures and can make decisions related to safety and security.
Dedication to Learning
The individual is dedicated to improve both Company and industry knowledge and is committed to self-improvement. They are devoted to always searching for new and improved methods and practices which improve on effectiveness and efficiencies.
Dependability
The individual is consistently at work and on time, follows instructions, responds to management direction, commits to long hours of work when necessary to reach goals and completes tasks on time or proposes an alternate plan to the appropriate person.
Job Type: Full-time
Job Type: Full-time
Salary: $50,000.00-$70,000.00 per year
Benefits:
- Extended health care
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Burlington, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- QuickBooks Online: 2 years (required)
- Leadership: 1 year (required)
- construction industry: 1 year (required)
