Mary Centre Looking for Bookkeeper at North York, ON Full Time

Position Overview

This position reports directly to the Comptroller of Mary Centre and is responsible in part, for the accuracy of financial records of the company. The Finance Facilitator primary responsibilities include but are not limited to, managing expense reports and reimbursements, entering financial transactions into our accounting software and reconciling invoices.

Key Responsibilities:

Accounts Receivable

• Create and distribute of invoices for Toronto and Peel Region.
• Prepare bank deposits as required.
• Contact customers for payment of missed invoices.
• Process cash receipts and adjustments on customer accounts.

Accounts Payable

• Ensure proper documentation is attached to invoices.
• Post vendor invoices to the proper G/L.
• Prepare payables list to review with the Comptroller weekly.
• Prepare cheques to vendors, Telpay, EFT etc.
• Maintain petty cash accounts and log all outgoing disbursements, reconciled monthly.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Track credits owed to the company and ensure all credits are properly applied to vendor payments.
• Reconcile payables reports each month to confirm all amounts paid were accurate.
• Create and update expense reports.
• Process reimbursement forms.

General Accounting

• Post and Reconcile Credit Card Charges.
• Post and Reconcile Bank Accounts.
• Maintain an orderly financial filing system.
• Track tax payments and compile information for tax filing for review and approval of Comptroller.
• Participate in internal and external audits.
• Maintain accounts, profiles, and financial statements.
• Assist with completing and submitting tax forms.
• Assist with completing and submitting Government Remittances (Source, GST/HST, WSIB).
• Protect the organization’s values by maintaining confidentiality of internal financial information.
• Assist Program Directors by supplying them with any accounting documentation or reports as required.

Other

• Assist with HR and Payroll processing.
• Assist with other accounting or general office projects in the office as required.
• Support Comptroller while on vacation.
• Order office supplies.
• Answer telephone and electronic inquiries within the company
• Assist in the in-house or off-site planning activities for events such as conferences, golf tournaments, annual general meetings.
• Other duties as assigned by either of the Comptroller or Executive Director
• This job description is subject to change/revisions based upon any changes in funding and/or needs of the agency as determined by the Executive Director.

Education, Qualifications and Experience:

• Certificate or diploma in Accounting or business-related field required.
• 3+ years accounting/bookkeeping experience within an office required.
• Significant experience with Office Documents required.
• Experience with QuickBooks required.
• Some exposure to payroll considered an asset.
• Advanced excel skills an asset.

Knowledge, Skills and Attributes:

• Possesses a high level of integrity and respect for confidentiality.
• Attention to detail and keen problem-solving skills.
• Willing to create and follow a system to ensure compliance to policies.
• Effective corporate communication skills.
• Ability to consistently meet all deadlines.
• Flexibility and willingness to perform a variety of tasks.
• Ability to work well in a team environment with minimal supervision.

Job Types: Full-time, Permanent

Salary: $45,000.00-$51,000.00 per year

Benefits:

• Company pension
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

Experience:

• QuickBooks: 1 year (preferred)
• Bookkeepers: 2 years (preferred)