MEDFAR Clinical Solutions Looking for Executive Assistant at Greater Montreal Metropolitan Area Full Time

Job Description

As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR’s growth.

The Executive Assistant will report to the CEO and will be responsible for:

Supporting and Assisting the CEO

• Assist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholders
• Coordinate travel arrangements requests for the CEO
• Help the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.
• Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.
• Expense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite
• Organize daily and weekly touchpoints with the CEO
• Manage some personal matters for the CEO.

Supporting Chief of Staff

• Organize weekly touchpoints with the Chief of Staff
• Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required
• Assist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)
• Follow-up with different collaborators in preparation for presentations
• Leading and coordinating special projects (ie facilities, events, offsites)
• Organize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.

Supporting Executive Members

• Coordinate travel arrangements requests for Executive team members
• Participate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.

Leading Special Projects

• Collaborate with HR or other executives on special projects (ie company events, townhalls)
• Office Coordination: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.
• Work with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.)

Work location

This role requires the Executive Assistant to be in the office a minimum of 4 days per week.

Qualifications

• You have a bachelor’s degree in administration, communication, or another related field or equivalent experience;
• 3-5 years of experience in a similar role;
• Strong sense of planning, organization and time management;
• Ability to manage highly confidential information;
• Demonstrated discretion, diplomacy and rigour;
• Strong interpersonal skills;
• Excellent verbal and written communication skills (English and French).

What’s in it for you?

At MEDFAR, we promote efficiency and excellence in healthcare by offering the most efficient electronic medical record (EMR) on the market. Joining the ranks of MEDFAR means working in a dynamic environment where trust, innovation, quality, and client success guide our days.

• Performance-based bonus to all employees.
• Generous group insurance coverage as of day 1 of employment
• Break paid between Christmas and New Years
• $1500 allocated to you for your professional development
• Dynamic and multicultural work environment
• The Executive Assistant will be given a parking pass for our downtown office in Montreal
• Read more about the impact you can have at MEDFAR on our careers page: https://www.medfarsolutions.com/en/careers/