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Job Description A middle-size paving company is looking for an estimating/contracts administrator with construction industry experience for full-time position. The successful candidate is responsible for providing on-going support to estimators and manage contracts.
Criteria for an interview;
- A relevant undergraduate degree in Civil Engineering or Accounting
- Minimum 2 years of working experience
- Ability to work in a time-sensitive environment with deadlines
- Able to work accurately on multiple assignments on a timely basis.
- Proven proficiency in Microsoft Office Suite
Major Duties and Responsibilities, including but not limited to;
- Create tender folders, make labels
- Read and understand tender documents for submission requirements
- Apply and obtain tender supporting documents like WSIB, insurance certificate, bonds, H&S etc.
- Fill out tender forms by hand or by typing
- Prepare complete tender/bid submission packages
- Submit tenders/bids via email, website or hard copy
- Review estimators’ calendar to arrange staff to attend tender meetings
- Obtain quotes from suppliers and sub-contractors
- Make follow up phone calls
- Review contracts, agreements and POs for accuracy
- Obtain contract documents, prepare contract submission folder
- Execute contracts
- Create project folders for contracts
- Create purchase orders for suppliers, subcontractors etc.
- Create sub-contractor contracts and agreements
- Prepare draft invoice template
- Log in contracts on master project file
- Review project progress with managers and update on master project file
- Able to work in a fast paced, multi-tasked environment
- Excellent problem-solving skills, able to work independently
- Excellent communication, interpersonal and presentation skills
- Proficient in the English language, interaction with customers and suppliers