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Michael Smith Health Research BC
Michael Smith Health Research BC is British Columbia’s health research agency. We strengthen the province’s health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of British Columbians. Our ambition is to inspire and connect curious, creative and passionate minds to drive discovery and innovation in health research. And we are driven by the belief that health-related decision making should be informed by high quality research produced and used in an equitable, diverse and inclusive research system.
We are a team of dedicated professionals who care deeply about each other and our work. We believe in embracing diversity as a strength and core value, creating spaces that are inclusive of all peoples, and are grounded in our ongoing commitment to reconciliation and respect for Indigenous self-determination. We value a diverse workforce, reflective of different backgrounds, skillsets, perspectives and life experiences.
Our benefits package includes a pension plan, generous dental and health insurance, and a wellness allowance; our professional development policy supports you to learn and grow.
We have a hybrid work model. When you are in the office, our beautiful space offers views of False Creek, an outdoor patio (think summer barbecues!), a fitness centre, and it’s walking distance to restaurants and other amenities. Our social committee, Team Good Times, organizes events throughout the year.
If you are looking for meaningful work in a supportive environment, and you are inspired by making a difference in BC’s exceptional health research community, read on to learn more about the role we are looking to fill.
Position Summary:
The Human Resources Coordinator plays a key role in supporting the Human Resources team with a variety of HR functions; recruitment, onboarding, offboarding, HRIS, benefits, compensation and performance reviews and the scheduling and coordination of internal workshops.
Key Responsibilities:
- Responsible for the administration of HR related programs and initiatives (e.g., performance reviews, compensation planning, etc.)
- Supports the recruitment process (e.g., job postings, scheduling, references, pre-screen interviews and the drafting of employment agreements)
- Ensures administrative functions related to onboarding and offboarding are completed (working with IT, payroll, facilities, etc.)
- Manages benefits administration (enrolling new employees, updating status changes, reviewing monthly invoices, etc.)
- Maintains and updates the HRIS (BambooHR) and other HR files; ensuring data integrity
- Updates HR section on the Hive (Health Research BC Intranet)
- Ensures the Employee Handbook reflects new policies and amendments
- Keeps the Organizational Chart current to reflect changes in staffing, status and reporting
- Active member of Health Research BC’s social committee (Team Good Times)
- Manages the administrative aspects related to the Professional Development Program
- Creates, reviews, and edits HR related documents as needed (e.g., spreadsheets, reports, and employment contracts)
- Creates the quarterly Vacation Liability Report
- Reviews and reconciles HR related invoices, prepares for processing
- Answers and/or redirects HR questions from employees and managers
- Organizes Health Research BC’s annual holiday luncheon
- Supports the HR team in scheduling interviews/inhouse workshops/etc.
- Manages Human Resource records by keeping accurate, up-to-date employee files including employment contracts, status change forms and other employee related documentations
- Liaises with payroll providing spreadsheets and data as required
- Conducts research and make recommendations for HR-related activities
- Supports the Manager, Human Resources as required
Education/Work Experience:
- Bachelor’s or Graduate’s Degree in business administration or human resources, or equivalent experience.
- Minimum of 2 years HR related experience
- Familiar with the BC Employment Standards Act, WorkSafeBC regulations and the BC Human Rights Code
- Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Technically savvy; quick learner when it comes to software program that support HR/organization functions
- Familiarity with BambooHR (HRIS) is an asset
Skills:
- Ensures strict confidentiality when handling sensitive employee issues
- Maintains highest levels of professionalism, discretion, and confidentiality
- Resourceful with ability to think critically, problem solve and make recommendations
- Proactive and productive; takes initiative and measures themselves on results
- Strong judgement and independent decision-making capabilities
- Detail oriented with excellent communication and customer service skills
- Strong work ethic and demonstrates accountability, flexibility, and adaptiveness
- Builds trusting and collaborative relationships with others; diplomatic and tactful
- Skilled communicator, both verbal and in writing
- Able to multitask and prioritize
How to Apply:
If this sounds like you and you would like to play a role in maximizing the impact of health research in BC, please submit your resume and cover letter online at www.msfhr.org/about/careers. We thank everyone for their interest, however, only those candidates selected for an interview will be contacted.
