Myant Looking for Executive Assistant To CEO at Mississauga, Ontario, Canada Full Time

What you will do:

Provide professional, proactive and comprehensive administrative support for the CEO including:

• Calendar management to ensure smooth day-to-day operations.
• Proactively monitors calendars and makes all preparations for guests
• Handles interactions with members, visitors, board members and staff with professionalism and respect.
• Organize and prepare for meetings, including gathering documents, formatting presentations, reports and other materials
• Meeting scheduling & meeting logistics planning/execution (room bookings, catering, technology, etc.)
• Travel arrangements, conference registration, etc.
• Diplomatically handles telephone complaints, inquiries, requests for information, etc. from clients, staff, stakeholders and other parties
• Maintains professional office space in CEO Office area
• Always maintains confidentiality and uses a high degree of discretion
• Informs reception of guests and greets visitors
• Organizes meeting logistics and catering
• Processes and submits invoices and expense claims accurately and on schedule
• Timely document and corporate records management
• Plans and schedules cyclical activities impacting the CEO’s team (i.e. budget, performance review processes, quarterly CEO Board reports, etc.)
• Other administrative duties, as required
• Proactively assists the CEO in planning and successful implementation of All-Staff Corporate Events
• Other duties, as assigned

What you bring:

• 4 – 5 years Executive administrative support experience in a corporate business environment at the senior level
• Experience with events management and corporate fundraising.
• Demonstrated experience in project management, multi-tasking, and coordination.
• Excellent oral and written communication skills to interact with individuals at all levels.
• Advanced MS Office software skills; must be an expert in Outlook, PowerPoint, Word, Excel
• Attention to detail, commitment to thoroughness and timeliness
• High level of professionalism and ability to work in an environment where a high level of confidentiality, tact, accuracy, quality and time sensitivity is essential.
• Ability to work independently with minimum direction while keeping the CEO informed of potential problems or sensitive issues.
• Experience with organizing large scale hybrid meetings (MS Teams, Zoom)
• Strong writing skills are essential – including correspondence, reports, presentations and minute-taking
• Proven ability to effectively communicate with senior leaders, staff and board members
• Strong organizational, time-management and analytical skills
• Excellent written and verbal communication skills
• Able to work in office 5-days week within core hours and flexible to work outside regular business hours, as required, to meet the CEO Office needs and deadlines.
• Flexible and committed to getting the job done
• Multi-tasking in fast paced, deadline driven environment
• Collaborative and creative with a desire to make a positive contribution to the organization
• Proactive and client service focused (internal and external) with excellent problem-solving skills
• Understanding of fiduciary responsibility and budgetary management experience
• Committed to all of Myant’s values
• Attention to detail, high sense of discretion and sense of urgency
• Solution-focused, takes initiative to ensure self and team work effectively within established guidelines and timeframes
• Strong interpersonal skills with ability to build effective and collaborative working relationships with internal and external stakeholders
• Actively participates in Myant’s culture-building events and always contributes constructively and positively to the CEO Office and Myant’s culture overall.

What we offer at Myant:

• Free SKIIN Employee Kit
• Employee stock options
• Paid Sick Days and Personal Days
• Group Health Insurance Plan
• RRSP matching Plan
• Employee Referral Program
• Corporate Events
• Exposure working in one of the most innovative and forward-thinking start-ups that is passionate and dedicated towards the healthcare industry.

Myant X is a diversified, equal opportunity employer. People with disability or a special accommodation request may send an email to hr@myant.ca.

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