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Position Information
Position Number
S00788
Position Title
Financial Analyst – Accounts Payable
Division/Portfolio
Financial Services
Department/Program
Finance Department
Location
Kelowna
Your Opportunity
Under the limited direction of the Manager, Financial Services, the Accounts Payable Analyst is responsible for providing exceptional customer service to the College community and external stakeholders with respect to analyzing and maintaining the College’s accounts payables. This includes, but is not limited to, processing invoices; auditing expense claims and vendor statements; analyzing and reconciling visa cardholder statements; analyzing requests for contract payments, accounts payable accounts and various general ledger accounts or funds; initiating investigations into payment and tax discrepancies; applying adjustments to vendor accounts; following up with the internal community on policy violations and approvals; and maintaining records.
Functions and Duties
1. Compiles, analyzes, evaluates and interprets data and information; identifies trends and anomalies; takes corrective action and/or make recommendations for changes and improvements. These responsibilities include but are not limited to:
- reviews invoices for completeness, authorization, and conformance;
- matches on-line packing slips, invoices and purchase orders for goods and services received;
- follows up with vendors and internal community and takes correcting action as required;
- analyzes and adjusts expense claims and visa transactions as required;
- maintains accurate and detailed records of visa transactions and adjustments;
- identifies and records payments relating to T4A tax reporting;
- reviews outstanding accounts payable credits, requesting refunds as needed;
- tracks and follows up on policy violations and variances, making recommendations as required;
- identifies payment method for each transaction, processing and reconciling weekly cheques, direct deposit files and wire payments as needed;
- cancels cheques and documents as appropriate;
- creates and maintains Banner vendor records.
2. Reviews and audits transactions in accordance with Okanagan College’s policies and procedures; provides recommendations and adjustments. These responsibilities include but are not limited to:
- Audits accounts payable entries for accuracy and compliance;
- Reviews all GST and PST for compliance; ensuring payments and collections are recorded correctly;
- Audits employee visa statements and expense claims to ensure policy adherence, including taxability and validity of expenses and approvals;
- Investigates suspect transactions, and prepares adjusting journal vouchers as required;
- Reviews requests for Service Contracts, determines appropriateness of requests, making recommendations as necessary.
3. Provides support and guidance to the College community and external stakeholders as required.
4. Assists with preparation of internal management reports, provides recommendations and adjustments.
5. Assists with the preparation of interim and year-end audit information including preparation of schedules and other supporting documentation.
6. Maintains accounts payable and accounting files.
7. Provides back-up to other Analysts.
8. Participates on assigned committeees or projects to provide departmental input and support.
9. Provides administrative and operational support to the Finance Management Team.
10. Performs other related duties as assigned.
Education and Experience
Completion of secondary school (Grade 12) or equivalent plus graduation from a 2 year university or community college accounting program or equivalent. Over 2 years and up to and including 4 years related experience.
Skills and Abilities
- In-depth knowledge of accounting theory, auditing procedures and internal controls
- Ability to apply principles of logical thinking to define and solve problems which may be of a sensitive nature
- Ability to exercise initiative, self-development, good judgment and critical thinking
- Proficiency in using Microsoft Office and Finance systems to generate and analyze reports and to resolve difficulties with computer input and retrieval; aptitude for learning and working with new systems and software
- Ability to monitor, recommend and take action on issues that may have considerable contractual, legal and operational implications
- Exceptional listening and professional communication skills with internal and external contacts, focused on tact and diplomacy
- Proven ability to work well under pressure; manage work volume and changing priorities and to meet organizational deadlines
- Works effectively both independently and as part of a team
- Ability to adapt and collaborate with others through organizational change and development
Preferred Qualifications
Desired Start Date
04/11/2022
Position End Date (if temporary)
Schedule
Mon-Fri 8:00 to 4:00 or 8:30 to 4:30
Annual Salary/Hourly Rate
$48,804 – $55,787
Appointment Type
Support – Regular Full-time
Special Instructions to Applicants
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and Human Resources if they want a Union Observer during interviews and final selection of candidates.
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]
Employee Group
Support
Job Type: Full-time
