Ontario Teachers Insurance Plan (OTIP) Looking for Human Resources Administrative Assistant at Waterloo, ON Full Time

OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for a:

Human Resources Administrative Assistant (Hybrid work arrangement)

The ability to communicate in French is considered an asset.

What you will do:

• Prepares for meetings. This includes distributing agendas, preparing materials, reserving rooms, coordinating room layout, and taking and distributing meeting minutes.
• Organizes employee recognition program for years of service and education designations, and contacts OTIP’s recognition supplier for appropriate rewards.
• Provides administrative support to key HR programs including the employee education program, corporate employee sponsorship, employee recognition program for years of service, dependent life sponsorship, active living and employee life events.
• Provides administrative support to committees chaired by Human Resources. This includes scheduling meetings, preparing agendas, tracking committee expenses, facilitating committee member recruitment and participating in committee events.
• Proofreads department communications while adhering to established communication standards.
• Provides administrative support to the Human Resources team. This includes scheduling meetings, interviews and printing materials.
• Works with Corporate Communications to update information related to Human Resources programs and policies on the company intranet.
• Assists with the administration of new employee onboarding.
• Supports the payroll administration process by auditing employee records in the Human Resources Information System (HRIS) and liaising with finance where required.

What you will bring:

• A post-secondary education in a related field.
• A minimum of 1 -2 years’ experience in office administration.
• Superior time management and organizational skills to manage competing priorities and remain calm under pressure.
• Exceptional communication skills and the demonstrated ability to deal effectively with all levels of internal and external stakeholders.
• The ability to work independently with a high degree of confidentiality.
• The ability to communicate in French is considered an asset.

We also consider your potential. If you know you have what it takes to do the job but your experience doesn’t exactly match the qualifications above, we encourage you to apply and provide us with more details about why you think you would be a great fit.

Additional Information

What we offer:

• Competitive salary and bonus structure
• Industry-leading employer-paid group benefits that start on your first day
• Defined benefit pension plan
• 100% coverage of continuing education and licensing fees
• Flexible work from home and hybrid options
• Opportunities for advancement

If you are interested in this opportunity, please apply online.

OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavour to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities.

As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique.

We are an equal opportunity employer and encourage applications from all qualified individuals. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

#LI-Hybrid