Ottawa Catholic School Board Looking for Administrative Assistant to the Manager of Human Resources at Nepean, ON Full Time

Administrative Assistant to the Manager of Human
Resources

Under the direction of the Manager of Human Resources, the Administrative Assistant provides a broad range of administrative services and operational support in effort to ensure effective and efficient operation of the Human Resources department. We are seeking candidates with strong interpersonal and critical thinking skills and the ability to remain professional at all times while responding to clientele inside and outside of the school board.

Key Accountabilities Include:

• Organize, compile and manage information relating to various functions within human resources (ie. job evaluation, grievances, compliance with Collective Agreements, etc)
• Prepare data for various reports and summaries
• Maintain sensitive and confidential records
• Assist in the preparation of HR memos and letters (MOA, LOU etc)
• Attend meetings at the request of HR managers, prepare agendas and take meeting minutes
• Help to maintain partnerships with internal and external stakeholders (ie.Universities, etc)
• Responds to inquiries and directs to the appropriate person or department as required
• Assist in organizing department initiatives, meetings and events
• Assist to track and maintain departmental budget and spending, and prepare budget updates/reports and payment requisitions as required
• Provide clerical support for Human Resources including generating reports, research and accounting/financial entries and reconciliations
• Provide backup support for the Human Resources staff when required
• Support the Human Resources staff as needed at special events such as board retirement dinner, community outreach events, etc
• Contribute to a positive team environment
• Perform other administrative duties as assigned

Required Qualifications:

• Completion of a post secondary certificate, degree or diploma program in a related and/or relevant field
• Minimum of three years of administrative experience
• Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.)
• Demonstrated attention to detail
• Excellent organizational and communication skills
• Positive team player and ability to work independently as well
• Strong analytical and time management skills
• Ability to create and maintain strong working relationships with stakeholders
• Individuals who possess an equivalent combination of education and experience may also be considered

In addition, the following will be considered an asset:

• Experience with HR processes and systems
• Previous school board experience
• CHRP/CPHR designation

How to Apply – Applicants are required to submit a cover letter and resume in pdf format, by 5:00 pm on November 4th, 2022.

The OCSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.

This is a full time (1.0 FTE) permanent position with an annual salary range of $61,219 – $69,189. An employee benefits and pension package is also provided.

The effective start date is approximately November 21, 2022.

Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. If selected for an interview, you will receive an email including the interview date/time, location and process details. Incomplete applications will not be considered.

About the Ottawa Catholic School Board

The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canada’s capital city, Ottawa ranks among the world’s most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.

Our OCSB Strategic Commitments are: Be Community, Be Well, Be Innovative. Our Communications Team embraces these commitments and fosters an environment of innovation rooted in kindness, compassion and acceptance.

The OCSB proudly serves over 45,000 students in 87 schools. We offer an education that respects all faiths’ universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students’ lives.

The OCSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department prior to the posting closing date so that appropriate arrangements can be made.

Job Types: Full-time, Permanent

Salary: $61,219.00-$69,189.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Experience:

• Administrative: 3 years (preferred)

Expected start date: 2022-11-21