Ottawa Police Service Looking for Director Financial Services at Ottawa, Ontario, Canada Full Time

Competition Number: 7968

Applications will be accepted until 2359hrs on 08/12/2023.

Posting Details

This posting is for # [[posting position type]]. All civilian competitions include the possibility of extension and/or additional temporary or permanent positions.

Salary Information: $155,644.58 – $165,612.72 annually. (2023 rates of pay)

It is expected that the competition components will be held starting by the December mid.

All applications must be received on time and through the online application system. Applicants are required to upload their cover letter and resume in addition to the candidate profile. The cover letter should clearly outline your qualifications for this position.

More information about our hiring process can be found on the website under the Hiring Process menu.

Job Information

Directorate: Financial Services Section: Financial Planning

Pay Group: SOA Director Job Code:10139165

Work Location: Central – 19 Fairmont Avenue

Supervisor’s Title: Chief Financial Officer (CFO)

Effective Date: November 23, 2023

Overall Purpose

Reporting to the Chief Financial Officer, the Director Financial Services provides strategic leadership, direction, and oversight for financial planning functions across OPS.

• Liaise with City of Ottawa Financial Services to ensure the accuracy of budget and accounting data, monitoring, reporting, and financial compliance.
• Provide updates to Executive Command on financial issues and taking the lead role in the development and implementation of strategies, plans, policies, and procedures for this aspect of the Service.
• Leads continuous business improvement and business transformation activities within their business unit and contributes to organization wide initiatives in these areas.
• Responsible for the overall direction and management of Financial Planning.
• Develop strong stakeholder relationships, negotiate contracts and other matters, and resolve issues arising out of the finance mandate.
• Develops and maintains a financial benefits’ tracking framework for OPS.

Major Responsibilities

Liaise with City of Ottawa Financial Services to ensure the accuracy of budget and accounting data, monitoring, reporting, and financial compliance.

• Lead the preparation and review of the annual OPS capital and operating budgets in partnership with the City; develop budget kits, targets, and guidelines; provide support to section managers in the development of their budget estimates; formulate and produce budget material for administrative review of submissions; develop alternative budget scenarios; finalize estimates and prepare material for presentation to the Police Service Board (the Board).
• Maintain accurate budget and general ledger accounts in both the City of Ottawa and OPS systems; review accounts monthly, consult with section managers, correct entries as necessary; request and process budget transfers as necessary.
• Play a leadership role in important organizational wide planning reporting exercises, such as the development of the operational and capital budgets and regular financial reports to the Board.
• Leads activities in support of year-end financial processing; liaise with City of Ottawa Finance staff, ensure that all necessary accruals, adjustments, and payments are made; work with the auditors and provide necessary information and supporting documentation.
• Implement the relevant sections of the Financial Accountability Procedures Manual across the organization and recommend changes as necessary.
• Administer capital projects; track costs and provide decision-making and procedural support to capital project managers; liaise with City of Ottawa Finance staff to ensure projects costs are accurately reflected in the general ledger and are funded and closed in a timely manner.

Provide updates to Executive Command (EC) on financial issues and taking the lead role in the development and implementation of strategies, plans, policies, and procedures for this aspect of the Service.

• Coordinate the preparation of quarterly operating and capital reports; review accounts, analyze trends, discuss findings with managers, recommend options, prepare reports for presentation to EC and the Board; liaise with City of Ottawa Finance staff and coordinate necessary budget adjustments and journal entries.
• Coordinate the development and maintenance of the necessary systems to support the formulation, presentation and administration of the budget and the quarterly reporting process.

Major Responsibilities (continued)

Provide advice to EC on financial issues and taking the lead role in the development and implementation of strategies, plans, policies, and procedures for this aspect of the Service.

• Develop and implement policies and plans and all related procedures and processes for the Service for this mandate.
• Analyze issues and preparing reports on a range of financial and material management issues.
• Brief the CAO and other executives.
• Present reports to Executive Command and the Board and other management groups within the Service.

Plays a leadership role or supports important organizational wide planning and reporting exercises, such as the development of the operational and capital budgets, and regular financial and management reporting to EC and the Board.

• Direct the preparation of operating and capital budgets for the organization.
• Monitor and report on expenditures and revenues and other relevant operating metrics
• Coordinate the preparation of the quarterly financial Board report.
• Meet regularly with Directors, Superintendents, Deputies, and the Chief to brief them on monthly and quarterly results.
• Provide advice to stakeholders on how to address budget issues.
• Support the development of organization wide projects such as the Business Plan, the Information Management/ Information Technology (IM/IT) Roadmap, The Facility Strategic Plan (FSP) etc.

Monitor spending and revenue within OPS and prepare quarterly reports for submission to the Police Services Board to outline financial results and issues.

Lead continuous business improvement and business transformation activities within their own business unit and contribute to organization wide initiatives in these areas.

• Identify, plan, and initiate back-office transformation opportunities across the mandate.
• Support all organization wide transformation initiatives in terms of business case development, funding, reporting and benefits management.

Major Responsibilities (continued)

Responsible for the overall direction and management of the Financial Planning Section:

• Meet regularly with the Chief Financial Officer, to provide briefings on issues arising out of the sections’ activities.
• Direct and coach staff by monitoring, evaluating, and providing feedback (both verbally and in the Tracking Log) on performance; promote the personal and professional development of staff; complete the annual Performance Reviews for staff; strive always to ensure a respectful workplace.
• Meet on a regular basis with managers and their staff to develop annual work-plans, service standards and performance measures for each section.
• Monitor and review the human and financial resource needs of the section and re-allocate and adjust as needed.
• Provide direction to section managers to support the development of annual section budgets.
• Ensure that section personnel are aware of General Orders and have familiarity with and are adhering to OPS policies, procedures, adequacy standards and the operational protocols of the section.
• Accountable for the administration, monitoring, and reporting of financial resources including overtime as per the Overtime Management Policy, and the Financial Accountability Procedures (FAP) Manual.
• Develops and implements policies and procedures for the effective operation of each function of the section, in accordance with the applicable legislation, regulations or police practices. Coordinates training for staff to ensure that they are trained and knowledgeable about the policies and procedures, which apply to their function.
• Coordinate special analytical studies and reports to support the organization’s operational and strategic plans.
• Continuously seek and recommend opportunities to improve the effectiveness and efficiency of operations.
• Develop and monitor a budget for the section’s activities. Coordinates the preparation of annual work plans for each function of the Section. Briefs staff on the goals and objectives to be achieved, monitors performance indicators and reports annually progress achieved.

As a member of Senior Management Committee and other senior governance bodies provides input and advice to their colleagues on a large range of organizational and operational issues.

• Regularly attend the Committee meetings.
• Actively participate in the activities of the Committee.
• Work with colleagues to achieve desired outcomes.
• Highlight financial and materiel management implications of the matters under discussion and recommend solutions.

Coordinate the preparation of various statistical reports and funding applications including submissions to Statistics Canada and the Solicitor General.

• Provide support to section managers and undertake ad hoc reporting and continuous improvement as required.

Develop strong stakeholder relationships, negotiate contracts and other matters, and resolve issues arising out of the finance and materiel management mandate.

• Cultivate relationships with stakeholders.
• Negotiate contracts and other supplier agreements.
• Meet with users and external agencies as issues or complaints arise.
• Identify and implement solutions to issues and challenges; monitor the solutions adjusting as necessary.
• Respond to requests for information.

Develops and maintains a financial benefits’ tracking framework for OPS.

Develop a classification system for financial benefits resulting from project investments.

• Set up a tracking system to record the project investment and the benefits realized over time.
• Report the benefits on a regular basis.

Statement Of Required Qualifications

Education

• Four (4) year University degree in Finance, Commerce, Business Administration, or relevant field of study.
• Experience and formal training combined may substitute for stipulated education requirements.

Experience

Minimum Eight (8) years progressively more responsible relevant experience in a financial planning and management at a departmental or corporate level; including:

• Five (5) years experience working with a managing the work of other financial professionals.
• Experience working with Senior and Executive management as well as internal and external stakeholders.
• Experience preparing professional reports for presentation to Senior Management / Board or Directors or an overseeing civilian body including financial reporting and operational budgets.
• Experience in policy / process development.
• Conducting analysis on data and presenting analytics with recommendations for compliance / improvements.
• Coordinating / leading business process development and change management.

Language

• English – fluency in oral, reading, and writing.

Certifications and Licences

Professional Accounting Designation.

In service Training

The following mandatory training and education is provided to all civilian Directors of the OPS:

• Supervisor Health & Safety.
• Respectful Workplace.
• Violence in the Workplace.
• Accessibility for Ontarians with Disabilities Act (AODA).
• Road to Mental Health Readiness (R2MR)
• Ethics, Diversity, and Inclusion (EDI).

Job Knowledge

Working Knowledge Of

• The Organization’s Mission, Vision, and Values.
• Knowledge of generally accepted accounting principles.
• Knowledge of financial analytical tools such as net present values, discounted cash flows, internal rates of return, lease vs. buy analysis; automated general ledger systems; office suite software, especially word processing, spreadsheet, and presentation software; police and municipal financial and legislative environments.

OPS Competencies

Competency Level Competence Level

Communication 4 Leadership 1

Teamwork 3 Planning & Organizing 3

Adaptability 3 Resource & Fiscal Management 3

Service Orientation 3 Organizational & Environmental Awareness 2

Network & Relationship Building 4 Strategic Thinking 2

Problem Solving 4

Hours of Work

Monday to Friday day shift schedule

Effort and Working Conditions

• Work is performed in a standard office environment with minimal adverse working conditions.
• Regular travel between OPS locations within Ottawa for the purposes of attending meetings.

Desired Qualifications

• Oral, reading, writing fluency in French or other languages.
• Experience in policy / process development.
• Excellent understanding of the rationale behind OPS policies, procedures, mission, vision, and values and how they impact on the day to day work or delivery of services.

Additional Competition Information

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The Ottawa Police Service promotes the principles of diversity and inclusion. We provide accommodation during all parts of the hiring process as required. Applicants need to make their needs known if contacted to proceed to the selection process. Accessible formats and communication supports are available upon request.

Additional information about our hiring process can be found on the recruiting website.

Please direct any questions to [email protected] .