Responsibilities:
Project Delivery Management:
o Identify, develop, and manage the relationship with the client and relevant stakeholders
o Keen awareness of Indigenous Partnership opportunities and alignment with ESG Values/Targets
o Knowledge Management Plan – centralized document management control and communication plan
o Develop and manage the integrated project master schedule, progress reports, risk and mitigation logs, issue log, decision records, and communication logs to ensure the project is delivered on time, on budget, and meets scope requirements
o Review and assess project plans, cost estimating, budgeting, work stream schedules, tendering strategies, and reporting, including oversight on supplier schedule and integrating into the master schedule to track and report on actual delivery dates to the planned schedule, anticipate timing issues, and identify mitigations
o Work with Supply Chain to develop RFPs as required
o Work with the project team to facilitate a design review that gathers functional requirements, analyzes alternatives, prepare recommendations and decision records for approval
o Chair project meetings: ensure minutes are prepared and distributed in a timely fashion; record action items and ensure they are completed
o Review deliverables executed by the supplier and ensure compliance
o Provide detailed progress monitoring at site
o Work to ensure all deliverables are coordinated prior to signoff
o Work proactively and collaboratively to minimize change orders
o Plan and participate in project completion activities to ensure a coordinated and timely completion with all documents filed appropriately and handed over to Operations as required and all Operations staff trained in the new building processes
o Build up lookback hold points to ensure client and service providers know areas for improvement over the course of the manufacturing and delivery of Infrastructure project
o Actively manage registers of lessons learned for future improvements
o Plan and execute post-install client satisfaction surveys
Health, Safety, Environment (HSE)
o Conduct activities in accordance to Values – Protect what matters; Do it Right; Make it Better; Do it together
o Ensure regulatory requirements for health, safety and environment that govern field-based infrastructure
o Develop a proactive approach to contractor pre-qualifications and management systems assessments with service providers
o Report on leading/lagging indicators – Manufacturing and Field Install
o Deliver relevant and timely communications with project teams and stakeholders
o Adhere to Operations Integrity Management System (.O.I.M.S.) on all projects to manage health, safety, operations integrity and environmental risks, objectives, and performance goals
Risk Management:
o Identify risks related to Scope, Time, Cost & Quality and propose appropriate risk mitigations
o Work with the project team to define and implement mitigations, manage the risk/mitigation log
o Plan and de-conflict with field teams to ensure all simultaneous operations (SIMOPs) and/or concurrent work hazards are addressed
Invoice Control & Variance Analysis:
o Work closely with the project team to ensure cost estimates, budgets, accruals, timing, and schedules are clearly understood and controlled
o Accurately assess and forecast budget performance by budget year and for the entire project
o Ensure billings are in accordance with contractual obligations; amounts progressed meet percent complete and invoices are received/processed to meet cash flow reporting requirements
o Review and recommend for approval all project-related costs and billings, including progress payments and holdbacks based on actual work performed; including following up on internal/external claims
o Review and recommend proposed contract changes and ensure information is adequate for the execution of the change Ex: (Non-Conformance Report (NCR), Management of Change (MOC)
* Service Provider Management:
o Plan and deliver project kick-offs with service providers and impacted functions, and supporting functions (Ex: Security, HSE)
o Setup service provider stewardship meetings to confirm they are all on course for completion as planned
o Resolve escalated issues from within the supplier team; escalating issues as required
o Ensure that all back-charges and contract delays or disputes are properly attended to, documented, and impartially resolved
o Attend meetings and working sessions and ensure a communication log is maintained to capture all meetings and communications between the various team members
o Provide input into progress reports, risk and mitigation logs, issues, decision records/tracking, communication logs, financial commitments holdbacks and payments due
QA/QC Program:
o Develop sound quality assurance processes for to monitor and control the manufacturing of infrastructure
o Verify service provider quality control program for all disciplines, defining roles, responsibilities, procedures, and metrics.
Qualifications:
* Models in all interactions and activities.
* 5+ years experience managing and executing both small and large scale, multi year infrastructure projects which require the gathering of functional requirements, architectural design, engineering design, construction, manufacturing, field installations, commissioning, and handover to operations
* Proven experience facilitating value engineering on designs prior to decision-makers signing off
* Experience working with all third-party consultants such as design/architects, change managers, cost consultants, and engineering consultants including architectural, structural, mechanical, electrical, acoustics, and environmental
* Experience working on Leadership in Energy and Environmental Design (LEED) projects
* Working knowledge of regulatory requirements for health, safety, and environment that govern field-based infrastructure to ensure compliance with all regulations including building codes
* Working knowledge of manufacturing and commissioning QA and QC Programs
* Knowledge of both theoretical and practical aspects of project management
* Able to coordinate and maintain project management framework
* Working knowledge of established stage-gated process
* Proven experience in people management, excelling at teamwork, facilitating decisions, and ability to establish credibility with field staff
* Proven experience in strategic planning and critical thinking
* Proven experience in risk management
* Proficient in project management software
* Proven collaborator and communicator in multi-disciplined projects; values transparency
* Strong financial acumen including budget planning, accurate forecasting, tracking, and reporting
* Ability to manage multiple projects concurrently
* Ability to provide clear and comprehensive updates to stakeholders
* Must be legally eligible to work in Canada.
Schedule 8 hours per day, 40 hours per week.
Some OT may be required on occasion for the projects, but will be not be on a regular basis.
Some travel to sites will be required. No allowance for Vehicle will be provided. However all trips to site will be paid for
Able to coordinate and maintain project management framework
Experience managing and executing both small and large scale, multi year infrastructure projects 5 years
Experience working with all third-party consultants such as design/architects,Yes
High level exhibition in critical thinking, strategic, analytical, organizational and problem-Yes
Project Risk Management experience 5 years
Proven experience facilitating value engineering on designs prior to decision-makers signing offYes
Strong financial acumenYes
Working knowledge of established stage-gated process
About Petroplan
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What’s more, we understand that different things are important to different people in today’s world of work – it’s about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you’re looking for from your next role.
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