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Pioneer Construction is looking for a hard-working, self-motivated employee to fill the position of Executive Assistant. The Executive Assistant will work collaboratively to provide administrative support to all aspects of our operators. Based out of our head office, the Executive Assistant will apply strong executive administration skills to coordinate and deliver a multitude of administrative services to support both the Executive Team and the organization. This is a full-time permanent position available with competitive wages and a benefits package.
JOB DUTIES & RESPONSIBILITIES:
- Provide support for the Executive Team
- Manage company activities
- Organize and execute internal and external events
- Manage sponsorship requests
- Draft and format correspondence
- Take minutes for various meetings
- Organize meals for company meetings.
- Attend meetings as support and outline/perform follow-up if needed
- Research and organization of various office projects/products
- Coordinate travel
- Manage company tickets
- Prepare and record cheques, pay invoices and reconcile expense reports
- Display professionalism toward our company and customers
- Perform other duties as assigned
JOB QUALIFICATIONS:
Education:
- Secondary School Diploma
- Post-secondary degree or diploma in Finance, Accounting, or Business Administration is an asset
- Minimum of 1-year Executive Assistance experience
- Valid Class G Driver’s license
Knowledge, Skills and Abilities:
- Ability to handle highly sensitive information with integrity and confidentiality
- Basic Accounting and budget management experience
- Exceptional interpersonal skills, including communicating with both internal and external stakeholders with a high degree of tact and professionalism
- In-depth computer proficiency (MS Office Suite – Word, Excel, and Outlook)
- Ability to work flexible hours which may include some evening and weekends
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently to carry out assignments to completion within parameters of instructions given
- Abide by all Company policies including, but not limited to the following: Health and Safety, Quality and Environmental, Human Resources policies
Perks & Benefits:
- Extended health benefits, dental, life insurance, and company pension
- Employee and Family Assistance Program
- Advancement opportunities
- Ongoing training and career development
- Company events
- Competitive salary
At Pioneer Construction we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
Pioneer Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest, and all will be given consideration for the position, but only those that are selected for interviews will be contacted.
Job Types: Full-time, Permanent
Benefits:
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Wellness program
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
