Prism Engineering Looking for Project and Accounting Administrator at British Columbia, Canada Full Time

Position: Project and Accounting Administrator (Junior or Intermediate)

Hours: Full time (40hrs/week)

Location: A hybrid workplace primarily based from our Burnaby office.

Deadline to apply: August 28^st, 2023

 About Prism Engineering

Prism Engineering is a consulting firm committed to helping organizations achieve energy, climate and asset renewal objectives by integrating engineering, energy management and sustainability services.

Our people are change makers. We work with our clients to change systems for a better world. We provide excellent opportunities for learning and professional development, a comprehensive compensation and benefits package, and an incentive program that recognizes both commitment and achievement. Best of all, we offer a great work environment that is rooted in respect for people and supports a culture of care, pursuit of excellence and entrepreneurial spirit. Listen to Prism employees share what it’s like to work at Prism and take a peek inside our energy-efficient head office: https://www.youtube.com/watch?v=XwGB7dt9nOg.

We are looking for a new team member to join our People, Culture and Operations (PC&O) Team in the Accounting and Project Administrator role. The PC&O Team delivers services and develops and implements policies, processes and systems related to people, office, projects, and accounting operations that contribute to Prism’s vibrant company culture.

About You

You are proactive and organized. You can plan, follow-up and meet deadlines, as well as adapt to shifting tasks and priorities. You are also analytical, and you pay close attention to detail.   You have a strong customer service orientation and should be able to work with different levels and teams in the company.  

For a few years, you have applied these in prior bookkeeping and/or project administration roles, preferably in engineering-related industries. You may also have the relevant academic foundation to support your work in these areas.  

The Accounting and Project Administrator Role

Accounting and Project Administrators are vital contributors to the Project Coordination and Administration, Accounting (A/R and A/P), and other related operations functions at Prism and its sister company, PUMA Utility Monitoring, Inc. They support a combination of the PC&O Team’s functions and work closely with other members of PC&O, the Leadership Team, project and phase Managers, staff members, clients, and third-party providers. They report to the PC&O Team Leader.

Following are the essential job functions:

Project Administration

• Provide support in processing documents required by clients and other parties for projects to proceed. 
• Organize physical and electronic project (Outlook and electronic file) documentation, in line with the company’s Quality Management guidelines.
• Carry out the function of a ‘scheduler’ with teams and between teams. Specifically, work with Team Leaders to:

– Conduct team resource planning, allocate staff to project tasks and ensure that the resource plan is updated

– Set up and update data (e.g. tasks, budgets, resources) and statuses of projects and phases in the company’s

– Project Management information system, in coordination with project and phase Managers

– Generate various reports and insights, and conduct analytics to support project efficiency and executive

decision making

• May assist Project Managers of larger projects in the maintenance and updates of project schedules, managing the project calendar, arranging for and documenting meetings, coordinating project documentation and answering non-critical correspondence.

Accounting

• Accounts Payable (A/P): Process payments and reconciliation of employee expenses, corporate credit card transactions, and bills for goods and services delivered to Prism and PUMA
• Accounts Receivable (A/R): Process cheques and EFT payments from Prism and PUMA clients, prepare invoices for clients

Other Operations Processes

• In the absence of other PC&O team members, provide primary back-up support for office operations (e.g. front office administration) in-person.
• Contribute to ongoing company development by taking on projects to improve processes, systems and tools in the company
• Perform other related duties, as required

Qualifications and Experience

The following qualifications, experience and competences are considered major assets:

• A post-secondary certificate/diploma/degree or equivalent in related fields; or equivalent combination of education and experience.
• Basic understanding and application of bookkeeping or accounting principles, with preference for application in project-related work and environments.
• Equivalent of 2-3 years prior experience in the administration of projects, preferably in engineering-related industries.
• Proficiency in MS Office applications (Word, Excel, Teams, OneNote, PPT)
• Strong English language and communication skills (reading, writing, speaking, comprehension)
• Strong organization and analytical skills; attention to detail
• Good customer service orientation and ability to work with different levels and teams
• Exposure to Project Management and Quality Management methods and techniques

This is a 40-hour per week salaried position. The successful candidate will work in a hybrid environment, working from our office in Burnaby or from home some days of the week.  

We encourage applications from all qualified persons coming from diverse backgrounds. Tell us how your experience translates to this position. 

Sounds like a good fit?

Put your outstanding skills to use with a company that advocates work-life-balance, promotes a growth mindset and values work that support our clients in changing systems for a better world.

Please send your resume and cover letter detailing your experience and interest to [email protected] on or before August 28, 2023. 

We thank all applicants for their interest in working with us at Prism Engineering!