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Job Description:
HR Operations and Payroll Coordinator – PeopleSoft
HR Operations and Payroll Coordinator – PeopleSoft
Human Resources – Corporate Services
Contract Full-Time; 13 Months
Reporting to the Human Resources Information Centre (HRIC) or Payroll Supervisor, as the HR Operations and Payroll Coordinator you will be responsible to process, analyze and maintain accurate and timely payroll and Human Resource related documents/transactions using the PeopleSoft Human Resources Management system.
In this role you will also be responsible for the processing of biweekly payroll administration on a weekly basis. Other duties include supporting biweekly and monthly reporting and remittances.
What you will do:
Review and analyze HRIC and Payroll issues requiring a solid understanding of (including but not limited to) Job Data, Time & Labour, Pay for Performance and Payroll.
Input, analyze and maintain HRMS employee transactions. This includes but is not limited to new/re-hire setups, employee data changes, transfers, leave requests and returns, non-union and union pay increases tax forms, additional pay, general deductions, banking, retirements, terminations and deaths.
Apply policy and Collective Agreement rules to all job data transactions received.
Responsible for OMERS and benefit enrolment and maintains a working knowledge of benefit plans.
Process employee benefits with regards to – change in marital status, name changes, change in beneficiaries, change in benefits, processing undeliverable cheques, calculating arrears or refunds if applicable and in a timely manner.
Follow-up with employees, HR clients, and third-party requestors.
Respond to requests for employee and Payroll information as they are received and in a timely manner.
Verify data on employee pay lines is correctly populated by source documents (Time & Labour, JBS).
Verify the calculation of premiums. This includes but is not limited to acting assignment premiums, performance management increases, learning assignment premiums, retiring allowances and severance.
Calculate retroactive payments resulting from Collective Agreement settlements, step increases, transfers, new hire delays, etc.
Analyze and prepare spreadsheets for electronic uploads to pay lines.
Make all entries on pay lines. This includes but is not limited to taxable benefits, benefit correction overrides, retroactive payments.
Create, edit and submit all Records of Employment.
Complete and submit all earnings verification requests for Service Canada or the Canada Revenue Agency (CRA).
Update and maintain the electronic employee record for all staff.
Provide backup support to other Coordinators, as required.
What we require:
Post-secondary education in accounting, public administration, Human Resources, or business administration with at least three (3) years of experience processing employee payroll transactional data or an equivalent combination of education and experience.
Payroll designation is a strong asset.
Experience and familiarity using PeopleSoft HRMS Knowledge of CRA tax regulations, pertaining to payroll.
Previous experience navigating and interpreting Collective Agreement Language.
Knowledge of OMERS administrations, Employment Standards Act.
Knowledge of Absence & Position Management modules in HRMS would be an asset
Strong computer knowledge and demonstrated experience in Microsoft Office (Excel, Word, Outlook and Visio).
Excellent math, keyboarding and Excel skills to verify performance appraisal increases and pay impacting premiums.
Strong attention to detail.
Well-developed verbal and written communication skills to address a variety of audiences.
Interpersonal and customer service skills to maintain effective relations with all levels of internal staff and external contacts.
Proven self-starter with a demonstrated ability to work well independently and as part of a team.
Excellent organization and time management skills with an ability to manage in a changing priority environment.
Demonstrated ability to work with a high degree of diplomacy, confidentiality and professionalism.
Ability to work in fast paced, pressure environment and flexibility to work additional hours as required.
Developed research, investigative, analytical, and problem-solving skills.
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at 10 Peel Centre Drive, Brampton. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.
Hours of Work: 35 hours/week
Interview: Our recruitment process will be completed with video conference technology.
If this opportunity matches your qualifications and experience, please apply on-line.
As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.
The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.
About Us:
The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.
Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we’re focused on to bring this vision to life.
To learn more about the Region of Peel, explore peelregion.ca.
Additional Information:
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected].
Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
