RJC Engineers Looking for Accounts Receivable/Administrative Assistant at Toronto, Ontario, Canada Full Time

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Candidate Profile

The successful candidate will perform collection duties in support of business operations. This position reports to the Office Services Manager and Managing Principal of the Toronto Building Sciences and Structural Restoration Team.

Key Responsibilities

Duties include, but are not limited to:

Accounting:

• Handle collection efforts via telephone calls, emails, mail.
• Log collection activities regularly.
• Respond to client inquiries and other invoice-related issues.
• Create new jobs/projects.
• Refer problem accounts to Project Engineers (PE) and/or Managing Principal.
• Prepare details and explanations of problems associated with the Allowance for Doubtful Accounts (AFDA) report on a monthly basis.
• Assist in performing banking, data entry of deposits and filing of daily deposit records.
• Assist in performing monthly deposit reconciliation and collection summary reports.
• Assist with invoicing which will include:
• Gathering and filing disbursement back-up.
• Mailing and filing invoices.
• Printing, sorting and distributing statements of account on a monthly basis.
• Reconciling accounts.
• Updating client information in the system, as necessary.

Administration:

• Typing reports, specifications, and other correspondences.
• Back-up to Administrative Staff for Reception.
• Assist Office Services Manager with special projects.

Professional Qualifications

EDUCATION

• Completion of accounting courses through a recognized university or college.

Experience

• Minimum 1-2 years of related Accounts Receivable/Collections experience with preference given to those with project based accounting experience in A/E industry.
• Familiarity with consulting engineering and architectural industry is an asset.

Skills

• Strong Microsoft Word and Excel skills with a working knowledge of computerized accounting software.
• Excellent communication skills.
• Exceptional organization and time-management skills.
• Strong attention to detail.
• Ability to self-manage assignments from start to finish with minimal oversight.
• Ability to handle stressful situations with professionalism and calm composure.
• Committed to providing exceptional client service.
• Able to interact professionally with all levels of business personnel and build strong working relationships.

Rewards & Benefits

Here are a few reasons why others have joined our team:

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• An employee owned organization providing greater opportunity
• A comprehensive financial rewards program that recognizes your success
• An extensive and generous benefits package
• A $1000 annual spending account that promotes health, wellness, and an active lifestyle

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any persons with disabilities participating in the selection process.