Robert Half Looking for Executive Assistant at Scarborough, Ontario Full Time

Robert Half’s client has an opening for an Executive Assistant to support the CEO of a fast growing b2b contemporary design and manufacturing company, located in Scarborough.

The Executive Assistant role is a full-time role with a hybrid model of 3 days a week in-office.

As the Executive Assistant, you will be responsible for the following:

• Comprehensive calendar management for CEO

• Minute-taking at meetings, as well as review and revise minutes according to specified formats

• Serve as the primary point of contact for internal and external communication

• Work closely with the CEO to keep them informed of upcoming commitments and responsibilities

• Answer main phone line and respond to inquiries

• Discretely handle sensitive and confidential matters relating to the daily activities of Office of the CEO

• Provide professional administrative support in a helpful, respectful and friendly manner

• Assist in additional duties as assigned including personal support tasks and ad hoc requests at the discretion of the CEO

• Coordinating complex schedules and travel itineraries

• Other responsibilities and accountabilities as assigned by the CEO or Director of Product Development

KEY SKILLS AND EXPERIENCE

• Minimum 3+ years professional experience in a related role with exceptional judgement and discretion

• Highly organized and strong attention to detail with proven organizational skills

• Highly resourceful team-player and able to maintain a positive attitude while working in a fast paced environment

· Strong interpersonal skills

• High level of computer proficiency of software programs like Microsoft Excel, Word, PowerPoint, Outlook and video conference systems

• Possess exceptional customer service skills

• Excellent communication skills (verbal and written)

Total Rewards:

Hybrid work model

RRSP matching of 4 %

Performance bonus plan

Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability

Paid vacation

Personal Time Off – paid vacation, sick time, personal days

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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