Robert Half currently sourcing for an Office Services Administrator to manage all general office needs. This includes reception desk duties, mail, office supply budget, supporting office facilities requirements and providing administrative support to our senior management team. This position is located in Scarborough, Ontario. In addition to annual initiatives, the key accountabilities of this position are:
Front Reception
· Ensure visitors are welcomed and checked in accordingly
· Provide end-to-end office supply management. This includes monitoring stock levels, special order requests and budget management
· Manage all in-bound/ out-bound mail and distribution to the appropriate department
· Oversee the main-reception switchboard, answering and redirecting calls appropriately
Facilities Support
· Ensure all signage throughout the office is up to date
· Work with the local HR, facilities manager and Occupational Health and Safety Coordinator to ensure all compliance requirements are met
· Coordinate closely with the local Facilities Manager on any upkeep requirements and needs
Executive and Management Administrative Assistance
· Support Senior Managers with general administrative duties such as coordinating meetings and other administrative projects
· Support some ad-hoc administrative duties within the Human Resources Department
o College Diploma in Office Administration
o 2-5 years’ office administration and office management experience
o Creative problem-solving skills, conflict management within different organizations (centralized and matrix organizational structures)
o Ability to break down complex problems in a simplified way, conduct root cause analysis and provide clear, well-thought-out recommendations.
o Strong, team-oriented leadership skills with presence and a bias for action.
o Self-directed with ability to work autonomously and collaboratively and a focus on results.
o Ability to communicate in an open and authentic manner in all situations
o Proficient with Microsoft Office Suite and phone systems
This career opportunity is available completely through Robert Half.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
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