Robertson & Company Ltd. Looking for Sales and Marketing Coordinator at Toronto, Ontario, Canada Full Time

We are seeking a proactive and detail-oriented Sales and Marketing Coordinator to join our team. Y ou will play a key role in providing overall support to the sales and marketing department . Reporting directly to the Director of Marketing and Strategy, your responsibilities will include assisting with system updates, sales office operations, new community launches, coordinating events and general administration. This position requires strong attention to detail, organization, coordination, and communication.

Key Responsibilities

• Sales Operations:
• Execution of head office Sales Administration, in support of company-wide Sales Offices through the maintenance and daily use of company’s ERP system (Yardi)
• Back office administrative support for the sales and marketing team including providing updated pricelist packages, agreement schedules, cobroke forms, etc.
• Creation and maintenance of agreement of purchase and sale including associated schedules.
• Systems setup and maintenance including lot creation, scheduled maintenances, lot releases, price inputs, closing and start date changes, civic addresses etc.
• Distribution of sales releases and creation of lot premiums maps.
• Coordinate the inventory management of all sales & marketing collateral and swag.
• Coordinate the ordering and distribution of gifts or promotional items.
• Sales, Model Homes & Design Studio Compounds Maintenance:
• Main point of contact with company’s appointed property manager to liaison model home and sales office maintenance
• Regular visits to all site locations to ensure property is maintained to the company standard
• Project Manage new compound opening, establishing and ensuring adherence to our Brand Guidelines across all locations
• Online Administration:
• Maintain and update the company webpage and social media
• Monitor website and report back to Sales & Marketing leadership with any identified discrepancies
• Community Launches, Sales Releases & Events Support:
• Support in the coordination and execution of events including new community launches, homeowner events, community sponsorships, and partner appreciations
• Have presence at and assist at major releases and community launch events.
• Competitive Intelligence:
• Visit other builders during launches and releases to collect pricelist packages for competitive intelligence.
• Organize, document and analyze gathered information, including pricing, incentives, and product offerings.
• Other responsibilities within the scope and spirit of the role.

Qualifications

• Proven experience in a sales support or marketing coordination role.
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in CRM software and MS Office suite including Sharepoint
• Analytical mindset with the ability to interpret and present data effectively.
• Understanding of sales and marketing principles and techniques.
• Self-motivated and proactive, with a results-oriented mindset.
• Ability to work collaboratively in a team environment.
• Flexibility to adapt to changing priorities and deadlines.
• Understanding of the homebuilding industry and knowledge of local real estate market trends.
• Valid drivers license and access to a vehicle.
• Bachelor’s degree in business, marketing, or a related field (preferred).