Rocky View Schools Looking for Part-Time Executive Assistant – Learning Department – Education Centre at Airdrie, Alberta, Canada Full Time

Part-Time Executive Assistant

Learning Department – Education Centre

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a part-time (30 hrs/wk) Executive Assistant position starting August 15, 2024. As a member of the Learning Department, the Executive Assistant will perform a variety of administrative duties while coordinating the efficient operation of the department. The location of this position will be at the Education Centre in Airdrie, Alberta.

Responsibilities Include

Provides confidential and diversified administrative support to the Associate Superintendent including coordinating and supporting meetings, coordinating internal/external communication, preparing presentations, submitting expenses, reports, and formal documents

Organizes and coordinates Associate Superintendent’s and their department’s immediate and future commitments and ongoing action items

Proactively coordinates and composes communication with internal and external stakeholders in a timely, accurate and professional manner

Responds to inquiries and significant concerns in a timely manner, redirecting as appropriate

Responsible for departmental document management including maintenance of administrative procedures, forms, handbooks and manuals

Conducts and/or coordinates research, analysis, synthesis of information and data to inform decision making

Supervises administrative staff in the department including training, delegation, and evaluation

Provides administrative support to divisional and/or board committees as required

Monitors department budgets and resources

Orders supplies, creates requisitions and codes expenditures appropriately, tracking budget lines that are the responsibility of the Associate Superintendent

Education/Experience

Post-secondary diploma in business administration or a related field

Minimum 3 years’ experience supporting an executive level professional preferably in the public sector

Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner

Previous experience in a school division would be considered an asset

Previous supervisory experience is considered an asset

An equivalent combination of education and experience may be considered

Rocky View Schools Benefits

6 weeks Vacation pro-rated based on start date and part-time hours

Hybrid (one day a week, working remotely) with Supervisor approval

Flex Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)

Defined Pension Plan

Professional development and training opportunities

Free parking

Pre-Employment Requirements

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Proof Of Qualifications/education As Required By The Position

Open to: Internal and External applicants

Salary: $67,500 to $72,500 per year (pro-rated based on part-time hours)

How to Apply

We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume and contact information of three professional references.

Quote Job Code #3768795

Closing Date: On or before June 14, 2024 by 4:30 PM MST. Interviews will be held the week of June 24-28, 2024.

Rocky View Schools

Human Resources

https://www.rockyview.ab.ca/careers/current_opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.