Log In
Sign Up
Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity? Join our team at ROM and consider a fulfilling career as Manager, Procurement & Operational Administration.
POSITION SUMMARY:
As the Manager, reporting to the Vice President of Finance, you will oversee ROM’s procurement procedures and processes. This role includes managing tendering, drafting agreements, negotiations, proposal evaluations, and finalizing contracts. You will lead Facilities and Gallery construction procurement and support internal clients for complex procurements. Additionally, you will manage our commercial insurance program and implement risk mitigation strategies.
RESPONSIBILITIES:
- Lead procurement activities, particularly for Facilities and Gallery construction, and complex procurements for other internal clients. You’ll be responsible for the overall procurement process, including strategy development, ensuring fairness and compliance with procurement policies.
- Oversee contract negotiations, review and advise on legal terms, ensuring contracts meet ROM’s standards. Mediate disputes and manage risks, providing expert guidance to internal clients.
- Play a key role in managing ROM’s commercial insurance program, including risk assessment, annual renewals, and claims management. Collaborate with insurance brokers and internal stakeholders to ensure comprehensive coverage.
- Lead, mentor, and manage the procurement and administrative staff, fostering a culture of high engagement, empowerment, and continuous learning. Ensure compliance with union agreements and effective staff management in a unionized environment.
- Contribute to ROM’s procurement processes and special projects. Provide expertise in the development and implementation of procurement policies, procedures, guidelines, and templates.
QUALIFICATIONS:
- University Degree in Finance or a related field, with a SCMP designation from PMAC or an acceptable equivalent being highly desirable.
- At least 10 years of progressive experience in public sector procurement, with a deep understanding of procurement principles, methodologies, and contract law.
- Minimum of 3 years in evaluating and managing commercial insurance and risk mitigation strategies.
- At least 3 years in a managerial capacity, with experience in leading cross-functional teams and managing staff in a unionized environment.
- Exceptional project management, negotiation, and analytical skills.
- Proven ability to manage multiple priorities while meeting tight deadlines.
- Strong leadership, mentoring, and communication skills.
- Advanced proficiency in ERP systems, MS Office Suite, and electronic bidding platforms.
Salary and Terms of Employment
START DATE: ASAP
OPEN DATE: December 15, 2023
CLOSE DATE: December 21, 2023
STATUS: Full-time Permanent
EMPLOYEE GROUP: EXEMPT
SALARY: $ 88,666 – $104,313
SCHEDULE: 35 hours weekly
PROBATIONARY PERIOD: six (6) months
LOCATION (hybrid): Toronto, ON
Diversity Statement
At ROM, we consider equity, diversity, and inclusion foundational to our institutional success. We seek to foster a workplace that reflects the diversity of the city and province in which we are located and welcome all qualified and experienced candidates to apply, regardless of their gender, age, sex, race, religion, ethnicity, ability, sexual orientation, or gender identity.
Accessibility Statement
ROM is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview.
Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.
