Responsibilities:
Receive and direct phone calls from staff, all other hospital groups and outside parties
Coordinate appointments for leadership staff
Scheduling Performance Appraisals/Probationary Reviews
Assist in setting up job interviews/Human Resources job postings
Assist leaders by preparing documents, reports, agendas, minutes and department publications (ED Newsletter)
Maintain Accreditation department materials regularly and provide support during the Accreditation review process
Communicate with department staff on behalf of the leadership team
Act as a Human Resources liaison
Run Meditech General Ledger Financial Reports
Filing of Employee documentation
Maintain credentialing databases for nursing skills
Assist with PeopleSoft and the Recruitment Management System
Coordinate events (Town Halls, Education initiatives, department specific events, etc.)
Maintain communication board and huddle boards within the units
Education:
Completion of a two year college program with a focus in Secretarial or Administrative Assistant work
Ontario Secondary School graduation diploma with commercial options or equivalent secretarial skills
Experience:
Progressive experience in administrative roles
Computer skills including MS Office (Word, Excel, visio and PowerPoint required)
Has worked for a Manager/Director
Competencies:
Strong interpersonal skills
Able to communicate with a variety of management levels
Proven organizational skills
Strong listening skills
Other:
Demonstrated commitment to customer service skills
Demonstrated ability to communicate effectively using both oral and written format
Demonstrated ability to be flexible and adaptable to a changing work environment
Demonstrated ability to prioritize and function effectively in a busy environment
Demonstrated problem-solving ability and organizational skills
Demonstrated ability to work independently and collaboratively as part of a team
Demonstrated ability to function in a multi-task environment
Demonstrates commitment to maintaining confidentiality
Demonstrated technical skills – computer software and audio-visual equipment
Must possess the ability to work in an environment where there is constant change and interruptions
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