Salthill Capital Looking for Senior Administrator, Property Management at Greater Toronto Area, Canada Full Time

About the Company:

Salthill is a leading real estate company with a $2.2B – 9.3M SF portfolio under management. We are focused on delivering a superior level of services to our clients and excellent risk-adjusted returns for our Partners.

Salthill is led by a team of executives with a proven track record and extensive experience across various asset classes including regional shopping centres, office buildings, and mixed-use residential communities.

Salthill is a fully integrated real estate firm. In addition to property management and leasing services, upon request, we provide our clients with investment management, asset management, master planning, development, construction, and strategic advisory services.

Salthill is an employee-owned private company. For more information on Salthill, please visit https://www.salthillcapital.com/.

About the Position:

We are looking for an energetic and enthusiastic candidate to join Salthill as a Senior Administrator, Property Management at Salthill Property Management Inc. This position offers an excellent opportunity for an individual to grow and add value to a supportive, expanding company. 

Key Responsibilities:  

• Tenant liaison and front-line coordination of day-to-day tenant requests and follow up in a timely and professional manner.
• Maintain and update tenant information, including phone numbers, contact names, and emergency contact information.
• General office management such as maintaining supplies, record keeping systems and related correspondence filing, banking, and reception duties.
• Review and print related monthly accounts receivable reports and provide Property Manager with any changes to the report as requested.
• Accounts receivable notes to be kept updated as changes and updates are made.
• Complete the accounts receivable, expense variance and marketing sections, including sales for the monthly property management report and complete the marketing.
• Collect and record insurance certificates for tenants, contractors, and vendors and update in tenant files and MRI.
• Contact tenants on a regular basis to ensure prompt collection of gross sales reports and ensure sales are recorded in MRI monthly.
• Record any cheques that are received in our office by scanning/sending to the AR department and placing a copy in the tenant file. 
• Accounting system entries and procedures (tenant charge backs, adjustments, etc.). Complete new vendor set-up forms and provide all applicable back-up.
• Contact tenants on a regular basis to ensure prompt payments of rent and miscellaneous invoices.
• Prepare monthly AR report for reporting.
• Reconcile accounts, advise tenants of any outstanding amounts, and facilitate collections.
• Provide late letters / default letters to tenants as required.
• Liaison with Property Manager on delinquent accounts.
• Review, prepare, and code all invoices.
• Submit invoices for approval in a timely fashion and ensure that the appropriate signatures are obtained and create PO’s in a timely fashion.
• Provide information required for audits.
• Complete accruals monthly.
• Complete PAD adjustments twice per month.
• Source specialty leasing opportunities and facilitate executing lease agreements.
• Responsible for the upkeep and naming of folders as tenant files as per naming guidelines.
• Assist Property Manager with other duties as required, such as year end and RAN packages.

Job Requirements:

• Minimum 2-4 years of administrative experience in property management.
• Previous commercial real estate background is preferred.
• Intermediate to advance skills in MS Word, Excel and Outlook are required.
• Experience with MRI, Avid, Yardi and/or SEAS are an asset.
• Team player who is flexible and adaptable to a constantly changing, fast paced environment.
• Ability to take initiative and work independently with excellent time management skills and the ability to handle multiple priorities.

We encourage all qualified candidates to apply. We thank all applicants for their interest in this position and our organization; however, only applicants selected for an interview will be contacted.

Salthill is a strong advocate for diversity, equity, inclusion and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, abilities, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Salthill is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment.

To request reasonable accommodation during the recruitment process or need any assistance with the application process, please contact Nicole Manuel at 416-479-3183 or nmanuel@salthillcapital.com.