Services de Gestion Quantum Ltée Looking for Administrative Assistant at Toronto, Ontario Full Time

Our client is currently looking for an Administrative Assistant to be the supportive force that empowers their senior leadership team. The ideal candidate will have previous work experience working in an office environment, performing administrative duties and providing support to management.

Primary Responsibilities:

– Proactively manage the Executive’s schedule, including coordinating with client and business-related activities with minimal input and direction
– Perform daily management and support executives on the team
– Manage office expenses to budget
– Assemble, format, and proofread executive presentations and briefing materials
– Anticipate business and client service needs, demonstrating resourcefulness and out-of-the-box thinking
– Work collaboratively, leveraging appropriate firm resources to manage, own, and streamline administrative tasks
– Coordinate and attend internal/external meetings as requested, to document action items for independent follow-up
– Be responsible for scheduling and arranging meetings and conference calls involving multiple Senior Executives

What you need to be successful in this role:

– Post-secondary education (Bachelor’s Degree or College Diploma) or equivalent combination of education and experience
– 3+ years’ experience supporting multiple Senior Executives
– Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
– Detail-oriented
– Proven ability to effectively prioritize work flow
– Excellent interpersonal written and oral communication skills
– Ability to confidentially handle sensitive information

If this sounds like you, please send your resume in Word format to Morgan McKenzie at morgan.mckenzie@quantum.ca.
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