Services de Gestion Quantum Ltée Looking for Bilingual Administrative Assistant at Montréal, Quebec Full Time

Our client is currently looking for a Bilingual Administrative Assistant to be the supportive force that empowers their senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. The ideal candidate will have previous work experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, they rely on their Assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. This Bilingual Administrative Assistant will be supporting 3-5 executives at one time.

Primary Responsibilities:

– Pro actively manage Executive’s schedule, including coordinating with client and business-related activities with minimal input and direction
– Perform daily management and support marketing and Sales initiatives by working closely with the Sales and Marketing Manager
– Manage office expenses to budget
– Assembly, format and proofread executive presentations and briefing materials
– Anticipate business and client service needs, demonstrating resourcefulness and out-of-the-box thinking
– Work collaboratively, leveraging appropriate firm resources to manage, own and streamline administrative tasks
– Coordinate and attend internal/external meetings as requested to document action items for independent follow up
– Be responsible for scheduling and arranging of meetings and conference calls involving multiple Senior Executives
– Greet clients and visitors to the Head Office for meeting with the President
– Plan, organize and follow-up on details related to offsite meetings and functions
– Support the preparation of reports and presentations for Senior weekly Management Meetings
– Communicate confidential and sensitive information to senior management/external sources
– Participate in team and strategy meetings as required

Skills and Knowledge Required:

– Post-secondary education (Bachelor’s Degree or College Diploma) or equivalent combination of education and experience
– 2 to 5 years experience supporting a Senior Executive
– Proficient in MS Office (Outlook, Word, Excel and PowerPoint)
– Detail oriented
– Proven ability to effectively prioritize work flow
– Excellent interpersonal written and oral communication skills
– Ability to confidentially handle sensitive information

Please send your resume in Word format to Maggie Colorado at maggie.colorado@quantum.ca.

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CNESST permit number: AP-2000158