About Sproule
Sproule is a global energy consulting firm providing technical and commercial knowledge to
help clients discover value from energy resources around the world. Sproule is anchored by deep geoscience, engineering and operational expertise combined with a strong commercial understanding of energy markets. We help exploration and production companies, financial institutions, and governments accurately characterize subsurface opportunities and increase shareholder confidence through independent economic evaluations of resources.
The Position
Sproule is seeking an energetic, organized, and flexible Receptionist, Office Services Administrator to join our team in the Sproule head office located in Calgary. In this position your priority will be to provide our guests with excellent service when they visit Sproule, as well as providing administrative support internally. You will work as a team with our Office Services Coordinator who is focused on internal office and employee service and support. For more information on our company please visit our website at www.sproule.com.
Responsibilities
The Office Services Administrator responsibilities will include:
· Greeting guests arriving for meetings with Sproule staff
· Assist with booking and maintaining boardroom availabilities including cleanliness and appropriate set up
· Responsible for coordinating the catering /refreshments for meetings
· Answering all incoming phone calls and responds to all requests coming to the front office
· Manage visitor and employee access pass
· Sorts, distributes incoming/outgoing mail, inter-office mail and courier shipments
· Provide support when required to managers and act as back-up for the Corporate admin team
· Responds and coordinates internal requests i.e.: internal department request; building management request; ordering office supplies
· Provide support and back-up to Office Services Coordinator for vacation coverage etc.
· Other duties as requested by management
Required Qualifications & Experience
· High School Diploma
· Proficiency with MS Office: Outlook, Word, Excel
· Minimum 3 years of experience in a customer-facing service position
· Experience with and able to quickly learn new software, mobile apps and other office equipment
Required Skills & Competencies
· Positive attitude
· Customer focused
· Collaborative team player
· Flexible and pro-active
· Willing to learn, help and do what is needed
· Exceptional Organizational Skills
· Understands and practices confidentiality and discretion in the workplace
How to Apply:
If you are interested in a career with a difference, please apply online at https://sproule.com/careers/ or by submitting a cover letter and resume by email to [email protected] with Receptionist/Office Services Administrator in the subject line.
This position will be based at Sproule’s office in downtown Calgary.
Application deadline: January 21, 2024
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