St. Lawrence College Looking for Academic Planning Assistant at Kingston, Ontario, Canada Full Time

The Academic Planning Assistant is responsible for the administrative support functions as they relate to the delivery of all academic programs within the assigned portfolio. The incumbent is accountable for compiling, reviewing, and presenting accurate information related to the functions of academic planning, and other related administrative processes. The incumbent acts as a resource for Associate Dean(s), Program Coordinator(s), faculty and staff on academic policies and procedures and school or campus-based practices related to Academic Operations. The incumbent will report, receive guidance, and take direction from the Manager of Academic Operations and work effectively in collaborating with members of the administrative team of the College as functional guidance may be provided from other managers.

Qualifications

Education and Experience:

A minimum of 2-year diploma or equivalent in Office Administration.

A minimum of 3 years of experience providing advanced administrative support in a computerized customer service environment (Human Resources or Payroll preferred). Experience should include meeting multiple, competing deadlines, ensuring confidentiality, and providing exceptional client service in a high-volume service environment. PeopleSoft experience preferred.

Other Required Qualifications:

• Must have the ability to coordinate several different projects at the same time which have both intertwined and stand-alone aspects
• Must have good communication and collaboration skills as this position works with various departments within the college as well as faculty and other support staff.
• Analytical skills
• Ability to be creative in developing solutions which are outside of normal protocol (i.e., alternate deliveries, cross departmental exchanges)

Physical/Work Environment Essential Requirements:

The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

Normal office environment. The incumbent may be required to lift objects (up to 5 kg or 11 lbs) such as boxes of files.

SALARY AND TERMS:

• Support Group: Pay Band G
• Hours per week: 35
• Start Rate: $32.42/hour
• Posted Date: October 5, 2023
• Closing Date: October 12, 2023 (4:00 p.m.)
• End Date: July 5, 2024

Documents

• Job Duties & Responsibilities

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

THIS IS A TERM BARGAINING UNIT POSITION

This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.