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The Accountant/Administrative Assistant position is a part time position approx. 25-30 hours per week. Requires strong accounting skills, knowledge of Quickbooks and Exel. This position performs duties for the Controller including accounts payable, accounts receivable, financial statements, general ledger entries and filing. The position requires flexibility and good communication skills are essential.
Essential Job Functions:
General Ledger input and review.
- Records, pays, and files all incoming invoices after approved by Controller
- Records, processes, and files all incoming account receivables
- Perform specific collection procedures on any outstanding accounts
- Input work orders into QuickBooks on a monthly basis
- Maintain Fixed Assets on FAS program
- Prepare basic financial statements
- Pay quarterly income taxes and property taxes
- Build, Control, and Administer master contracts file
- Correct employee timesheet mistakes and ensure timesheets are accurate and approved for bi-weekly payroll
- Assist in basic HR related clerical duties as assigned
- Perform clerical duties when available for other departments needing assistance
Work Environment
The employees work station is located in an office setting. Employee will work sitting in a cubical at a computer the majority of the shift. Periodically aircraft noise can be heard.
Accountant/Administrative Assistant Job Description Page 2
Qualifications:
- Proficient with Microsoft office products
- Proficient with QuickBooks and strong Accounting skills
Intermediate experience with work orders and invoicing
- Excellent communication skills both written and verbal
- Attention to detail and a high level of accuracy
- Be flexible in work assignments
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