The Restaurant Payroll Specialist will ensure pay data integrity, perform administrative tasks, and provide end-to-end solutions for payroll-related questions. This role plays a great effort in ensuring our greatest assets – TG employees – are satisfied.
Job Duties
Specifically, the Payroll Specialist is responsible for the following day-to-day activities for Teatro Group restaurants.
Reporting to the Controller and Sr. Accountant. Will assist to Human Resources Director with information related to benefits, new hires, terminations, ROE’s.
Ensures personnel and timekeeping databases are accurate regarding salaries, and payroll deductions (taxes, garnishments, benefits, etc.)
Manage payroll data entry of new hires, terminations, and status changes.
Process bi-weekly payrolls for multiple worksites including wages, time off, premium pays, and required and elective deductions.
Answer and resolve all employee payroll related questions/problems/issues with pay.
Track and manage payroll paid time off (PTO)/vacation/holiday pay.
Set up and process payroll garnishments.
Work directly with HRIS – PUSH Operations/payroll company
Perform heavy data entry tasks pertaining to payroll functions
Prepare and process final checks, per law regulations
Comply with all federal, and provincial Alberta laws
Collect, analyze, maintain, and record a variety of payroll data including team member information, hours worked, taxes, direct deposits, bonus & incentives and authorized deductions.
Prepare payroll related reports as requested.
Record data concerning transfer of team members between departments and restaurants.
Research, respond, and resolve payroll issues and follow up as necessary.
Works directly with field operators (restaurant and above restaurant employees) to troubleshoot payroll discrepancies and prepares adjustment forms and/or manual checks as needed.
Collates paper paychecks and mails out to appropriate restaurants in time for the pay date.
Addresses and resolves internal and external inquiries relating to payroll, employment verifications, employee queries, data reporting agencies, etc.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates based on state requirements.
Manage workflow to ensure all payroll transactions are processed accurately and timely
Assists in performing payroll audits, reports, investigations, and administrative tasks.
Process and issue annual T4 forms to TG employees.
Performs cash-outs, working with POS systems and balancing credit cards.
Checks other people’s work to make sure that their final figures are correct, noting errors and the causes of any miscalculations.
Utilizes computer systems to run databases, pay bills and order supplies.
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements.
Responds to customer inquiries, maintains good customer relations, and solves problems
Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
Stay current with all regulations, practices, tax laws, reporting requirements and industry trends.
Performs other duties as assigned.
Education
Associate degree in business, accounting, human resources, or related field preferred, experience and/or training/certification may be substituted for education.
Experienced in payroll processing systems; PUSH Operations is a plus, knowledge of Sage a plus.
Minimum 5 to 7 years of payroll experience with 2 – 3 years of payroll supervisory experience.
Proficient with Microsoft Office applications, advanced experience with Microsoft Excel.
Certified Payroll Professional (CPP) will be an asset.
Requirements
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Solid knowledge of relevant legislation, policies, and regulations.
Proficient knowledge of electronic payroll processes and applicable laws.
Strong analytical and decision-making skills and attention to detail.
Ability to plan and coordinate multiple projects/work initiatives at one time, adapt to changes and consistently meet deadlines.
Proven ability to communicate effectively to internal and external stakeholders, both verbally and in writing.
Excellent attention to detail, organizational, and time management skills.
Excellent customer satisfaction and soft skills.
Be self-motivated and action oriented.
Work independently, with strong decision making and problem-solving skills Having a positive attitude and a genuine desire to make others happy and serve one another.
Take pride in what you do and take personal accountability.
Assist HR when needed
In addition to: Performs other related duties, tasks, and responsibilities as required, assigned, and directed.
Work Conditions
Fast paced, professional business environment.
Primarily based out of the Teatro Group head office
Manual dexterity required to use desktop computer and peripherals
Lifting or moving up to 10lbs may be required
Full-Time position, Mon – Fri 9 am – 5 pm, group plan benefits, employee assistance program.
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