Technoline Pavement Services Looking for Executive Assistant to the President at Remote Full Time

Job Description

About the company

Technoline Pavement Services is a rapidly growing asphalt maintenance company in Ancaster Ontario. For 31 years the company has been dedicated to the preservation of asphalt in the commercial, residential, industrial and municipal sectors of southern Ontario.

We are in search of an executive assistant who will report directly to the president of the company with the primary responsibility of assisting in managing the day to day operations to ensure that each and every detail is accounted for. Relentless pursuit of attention to detail is a mandatory skill and a default mindset that is essential to the success of the role.

Details of the role

-Training for the position will take place at the office located in Ancaster Ontario for as long as it is required. Once training is complete the role will be a remote work from home position with 1 day a week required in the office

-full time Monday to Friday

***40 hours a week during our high season which runs from March 15th to December 15th

-Assist in management of the day to day business activities which include:

• Preparation of daily, weekly and monthly schedules
• Scheduling, planning and organization of all logistical details for upcoming jobs
• Processing of quotes and quote requests
• Answering phones/emails and dealing with customer requests
• Business banking
• Data entry
• Understands unspoken needs and is able to anticipate business requirements and takes initiative respecting tight deadlines and sensitivities.
• Understands priorities and the importance of moving things up the priority chain when needed and is able to support the management of correspondence and communication including message follow-ups, email management, internal and external liaison, managing time lines including allocation or redirecting of requests to appropriate managers for action and follow-up.
• Maintains the highest levels of confidentiality and integrity.
• Run errands and general tasks to keep the President organized.
• Managing all accounting activities relating to accounts receivable, accounts payable and payroll
• Complete contract documents as needed
• Able to develop/maintain an effective filing and documentation system
• Establishes good working relationships with various stakeholders (internal and external)
• Builds and fosters relationships across the organization and with the management team.
• Develop and sustain a level of professionalism among staff and clientele
• It would be an asset to the position if the candidate had experience as an administrator in an asphalt maintenance or construction business
• Excel/quickbooks proficiency are an asset to the position
• Minimum 2 years experience providing administrative support for senior management in a fast-paced environment is an asset
• Excellent understanding of computers is an asset
• University/College diploma preferred.

Minimum job requirements

• Self-starter and hard working are a must.
• Excellent written and verbal communication skills
• Excellent understanding of the Internet.
• Basic accounting skills
• Meticulous, self-motivated and able to work independently under pressure as well as part of a team.
• Demonstrated professionalism in dealing with sensitive and confidential issues and individuals at all levels of the organization.
• Out of the box thinker with good judgment and decision-making abilities.
• Strong organizational and planning skills with ability to multi-task and handle changing/competing priorities.
• Strong project management and problem-solving skills with impeccable multi-tasking abilities
• Positive attitude and sets high standards for themselves and their work.
• Thrives on ensuring relentless pursuit of attention to detail and accuracy in everything they do.
• Full G License with ability to work flexible hours on occasion.
• Police check is required

Job Type: Full-time
Application Questions You have requested that Indeed ask candidates the following questions:

• How many years of Administrative experience do you have?
• How many years of Executive Assistant experience do you have?

Job Type: Full-time

Salary: $40,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care

Schedule:

• Monday to Friday

Work Location: Remote