The Brick Looking for Administrative Assistant at Alberta Full Time

Is this job for you?

We are currently seeking a highly organized and detail oriented Administrative Assistantwho will be responsible for various day-to-day administrative operation and coordination for members of the Executive Team. This is a highly visible role in which you will exercise great discretion with confidential and delicate information.

Responsibilities

• Organizing and coordinating the flow of correspondence (internally and externally), submissions, briefing materials and other information and requests so that priorities are set and deadlines met.

• Play an active role in collecting and compiling planning, budgeting, and other material from various departments and formatting them in a presentable and easy to understand layout for various members of the executive leadership team.

• Work directly with senior leaders, department heads, and external stakeholders to follow up on projects, outstanding requests, and other timely matters.

• Prepare correspondence, memos, reports and presentations, including composing and editing work – with a high degree of professionalism

• Play an active support role in preparing, formatting, issuing, and responding to business proposals on behalf of the executive team.

• Prepare and compile meeting agendas. I.e. invite guests, distribute packages, record meeting minutes and follow up on action items

• Maintain a calendar of industry association conferences and key dates

• Maintain records, databases and/or other reports and spreadsheets for executive and departmental needs

• Receive and respond to telephone calls and a variety of correspondence (letter, emails, memos) – and determine how best to respond to the correspondence

• Liaise with external stakeholders as well as employees from all levels of the organization

• Coordinate the logistics of team-building and off-site meetings

• Accurately maintain confidential filing system

• Assist in managing calendars for members of the Executive Team, including coordinating and scheduling meetings, teleconferences, and travel arrangements

• Assist in preparation and submission of expense claims

• Assist with special projects as required

Qualifications

• High school diploma

• Degree, Diploma or Certificate in Business Administration, Office Administration, or other administrative management program

• A combination of five years related experience, education and training

• Must be legally eligible to work in Canada without sponsorship

  Knowledge and Skills Required:

• Exceptional administrative and organizational skills

• Self-starter who is able to work with minimal supervision

• Excellent writing and oral communication skills; both verbal and written

• Proficient with MS Office (Word, Excel, PowerPoint)

• Ability to edit and proofread documents, including effective use of document tracking

• Strong business acumen and attention to detail

• Ability to meet aggressive deadlines and juggle multiple priorities

• Ability to handle extremely confidential and sensitive information

• Must have the ability to work in a team setting supporting multiple clients

• Utilization of tact, diplomacy, discretion and professionalism consistent with supporting a senior executive’s office

Why The Brick?

• Flexible “employer-paid” benefits including Health, Dental and Paramedical Services for you and your family

• Competitive pay

• Paid training

• Career progression program

• Access to free personal development training

• Employee discounts & Personal “Paid” days off

• Be a part of Canada’s largest home furnishings retailer! We welcome all abilities to apply.

  The Brick is committed to accommodating applicants and associates with disabilities. Should you require accommodation to participate fully in the recruitment process, please email careers@thebrick.com.

  We thank all those who apply; however, only those applicants chosen for an interview will be contacted.

  Connect With Us! (https://careers-thebrick.icims.com/jobs/27568/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834471194)

ID2023-27568

Posted Date23 hours ago(7/27/2023 6:23 PM)

of Openings1

Job LocationsCA-AB-Edmonton

Job CategoryAdministrative/Clerical

Position TypePermanent Full-Time