The Tooth Corner Looking for Administrative Assistant (Human Resources Department) at Mississauga, ON Full Time

Are you interested in the field of Human Resources? Do you consider yourself to be a team player and well organized? Are you looking for an exciting opportunity to learn in a company with endless growth opportunities? If the answer is yes, than this may be the position for you!

Job Summary:

Administrative Assistant for the Human Resources Department will be responsible for many general functions within the department. This role will primarily focus on the organization of human resource and employee records, as well as corresponding with employees to answer the questions and concerns. This role must adhere to the mission, vision and values of the organization while also strictly following Employment Law standards within the Human Rights Code, Employment Standards Act, the Health and Safety Act etc. This role will report to the Human Resource Manager with the final say from The Tooth Corner’s CEO.

Responsibilities:

Administration

• Obtain, update and maintain all employee data in company files including employee files, human resource information systems, etc.

• Follow up with new employees to ensure all all onboarding documentation is submitted.

• Support the human resources and management team in conducting and recording all performance management projects and assessments.

• Assist the human resource and management team in recording and documenting all employee relations matters.

• Develop and maintain job descriptions for new and existing positions.

• Set up and maintain employee Easyclocking data and information.

• Help support with human resource clerical tasks as assigned/required.

Recruitment

• Pre-qualify, interview, assess and evaluate candidates, and help support in hiring decisions

• Act as a liaison between management and the candidate when required

• Develop job advertisements and maintain job postings on all recruitment platforms (Indeed, Linkedin, Facebook etc).

• Oversee new hire onboarding, creation of offer letters, background checks and maintaining talent metrics and analytics

• Help assist with new hire onboarding and support

• Assist with other recruitment tasks as assigned/required.

• Provide initial orientation to company policies and procedures for new hires

Other

• Document all human resource activities as required such as corporate meetings, offboarding, employee relations concerns etc.

• Support in the payroll process such as updating timesheets in Easyclocking, reviewing employee paid time-off entitlements, oversee the vacation and time-off calander, correspond with employees regarding payroll concerns and inquiries etc.,

• Answer employee and candidate questions and concerns.

• Support the HR department in implementing programs to help improve the employee experience while supporting The Tooth Corner’s HR Strategy overall.

• Stay current with provincial and federal HR laws and Employment Standards, legislation, and trends, and maintain compliance with each

• Review Time and Attendance records and manage paid and unpaid leaves and paid time off, such as vacation, bereavement, sick leave and other legislated leaves of absence

• Act as a liaison between the human resource department and its vendors.

• Provide support with employee wellness initiatives such as the employee birthday

Requirements

• Post-Secondary education in either Human Resources, Administration, Business, Sociology or other related subjects.
• Intermediate level experience with Microsoft Office / Outlook including Excel, Teams and Word.
• Highly skilled in reading and understanding Government Legislation
• The ability to work independently as well as in a team
• One (1) year experience in Human Resources is considered an asset
• One (1) year experience in payroll is considered an asset
• Must possess strong organizational and problem solving skills
• Experience in dental is considered an asset

Job Types: Full-time, Permanent

Benefits:

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Experience:

• Human resources: 1 year (preferred)
• Administrative Assistant: 1 year (preferred)

Work remotely: