Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried – Grad Student Support 3 (Gr8)
Job Title
Grad Student Support 3 (Gr8)
Department
Administrative Support | School of Information
Compensation Range
$4,601.00 – $4,953.00 CAD Monthly
Posting End Date
November 3, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
Responsible for the day to day administrative functions of the Graduate and PhD Programs in the iSchool. Works with the Educational Services Manager, Chairs of Programs and Graduate Adviser. Interprets policies and procedures. Assists in implementing policy decisions to maximize the effectiveness of the Admissions Process. Acts as liaison between graduate students, department faculty, and staff in the Faculty of Graduate and Postdoctoral Studies. Is one of the first points of welcome for Graduate Students.
Primary contact for procedural issues relating to the student experience, application, registration, program requirements and graduation.
Organizational Status
Reports directly to the Educational Services Manager.
Work Performed
Graduate Admissions:
Graduate Student Support:
PhD Program:
General:
Other work as needed to support administrative processes in the iSchool.
Works independently and as part of a team.
Meets regularly with the Administration Manager and the Educational Services Manager.
Consequence of Error/Judgement
Errors could have detrimental effect on student admission and progress and could reflect negatively on the School. Such errors may also impact the administrative efficiency of the iSchool and our interaction with Faculty of Postdoctoral and Graduate Studies.
Supervision Received
Works relatively independently. Reports to the Educational Services Manager.
Supervision Given
May train and supervise temporary staff.
Minimum Qualifications
High School graduation, plus two year post secondary diploma, plus four years of related experience or an equivalent combination of education and experience
Preferred Qualifications
Bachelor degree considered an asset. Positive and welcoming attitude; ability to take initiative; excellent organizational and communication skills; able to work effectively and independently; problem resolution ability; able to interpret and administer policies and procedures; able to give accurate advice and information to faculty and students; able to help develop new methods and procedures; proficient with various office software programs including MS Excel, MS Word, and Outlook. Ability to become proficient with UBC programs including SISC, Scientia, eVision, Canvas, ePAF. Ability to become proficient with in house software including Filemaker. Excellent verbal, written skills required. Able to represent the iSchool at student recruitment events.
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