The University of British Columbia Looking for Organizational Development and Engagement Specialist at Greater Vancouver Metropolitan Area Full Time

Staff – Non Union

Job Category

M&P – AAPS

Job Profile

AAPS Salaried – Human Resources, Level B2

Job Title

Organizational Development and Engagement Specialist

Department

Human Resources Management | Faculty Operations | Faculty of Arts

Compensation Range

$6,378.58 – $9,189.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 27, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Sept 30, 2026

This is a 3-year term position ending in 2026.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Organizational Development and Engagement Specialist partners with the Director of HR, Faculty of Arts, to design, develop and manage the implementation of organizational development and engagement initiatives in alignment with the Faculty’s and University’s strategic plan and unit level strategic and business plans. This role also provides advice and recommendations on a broad range of training and change management initiatives in the Faculty of Arts.

Organizational Status

Reports to the Director of HR, Faculty of Arts and works collaboratively with the Arts HR team. Works collaboratively and develops partnerships with FoA Departments, Schools, Institutes, Cultural Venues, Student and Administrative Services and programs and various departments within UBC, including Workplace Learning and Engagement and Advisory Services.

Work Performed

• Designs, develops, implements, and manages a variety of organizational development and engagement initiatives for the Faculty of Arts to build unit and individual performance and support workplace culture improvements.
• Designs and facilitates team development sessions to enhance team functioning and engagement. Provides advice and support to leaders and employees to apply learning and enhance interpersonal effectiveness and performance.
• Reviews, assesses, and makes recommendations for organizational development and engagement initiatives. Develops methods to assess and determine the value/effectiveness of organization development and training programs. Manages and oversees implementation of initiatives.
• Collaborates with leaders, subject matter experts, and employees to design, develop and deliver training programs that align with organizational goals and objectives.
• Develops and maintains learning resources and materials for various organizational development programs and initiatives, ensuring they are up to date and relevant.
• Partners with the Director, HR to conceptualize, implement and manage employee engagement strategy, and the development and implementation of engagement programming.
• Partners with HR Managers to advocate for, promote, and influence strategic wellness initiatives within the Faculty, leveraging institutional resources, and aligning with institutional priorities.
• Partners with units in the Faculty to design and deliver on-boarding and orientation programs for new employees, providing guidance and support to ensure a smooth transition into the organization.
• Creates and maintains documentation related to training and development programs, including training manuals, handbooks, instructional materials, and assessments.
• Provides coaching and advice to clients to build leadership capacity, strengthen change initiatives, and foster quality improvement. Identifies factors that could impact successful implementation of change efforts.
• Facilitates training for employees across the Faculty of Arts utilizing a variety of delivery methods. Schedules and coordinates internal instructors, resource materials, training facilities and participant registration.
• Maintains knowledge and standards of professional practice with respect to instructional design and delivery, change management principles and practices, quality improvement and process redesign, multi-media instructional technology, performance development, 360 assessment, leadership development, and organizational learning theory and practice.
• Monitors trends, emergent thinking, best practices and benchmarking data in the field of organizational development.
• Sources and recommends consultants for learning and development programs as required.
• Manages consultant contracts and evaluates initiatives delivered by consultants.
• Supports the HR Director with the evaluation of training programs, including conducting surveys and analyzing results, to identify areas for improvement and measure the effectiveness of the programs.
• Recommends and implements processes and practices that encourages knowledge building and sharing and reinforces application of learning (e.g. coaching, communities of practice, super users.)
• Performs selected administrative work related to above projects.
• Performs other related duties as required.

Consequence of Error/Judgement

Failure to perform duties effectively would cause significant loss of credibility and support from program participants, managers and senior leadership. Errors in judgement in determining resources and techniques needed could result in high costs to the unit, would affect the quality and success of the projects, and credibility of programs that have both strategic and operational impact.

Supervision Received

Reports to the Director of HR, Faculty of Arts. Works independently with a high degree of latitude and is expected to exercise discretionary judgement and tact.

Supervision Given

No direct reports. Assigns work as appropriate to support staff.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of four to five years of related work experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Previous experience in Education or a related field with emphasis on business administration, organizational development and human resources management.
• Coaching certification accredited by the International Coaching Federation (ICF) or International Association of Coaching (IAC) preferred.
• Experience in curriculum and instructional design for adult learners in online and face-to-face environments; experience developing and implementing strategic initiatives; experience with conflict resolution and change management will be an asset.
• Experience in the implementation of Change Management methodology, including approaches and tools.
• Demonstrated skill and knowledge of current training and organizational development practices with strong emphasis on change management.
• Strong facilitation and instructional delivery skills.
• Effective oral and written presentation and communication skills.
• Ability to influence organizational strategies and decision-making.
• Ability to identify and resolve complex problems with innovative solutions.
• Demonstrated experience in managing projects, meeting deadlines and resolving unexpected and/or ambiguous situations or issues.
• Proven intercultural competencies.
• Ability to communicate and interact with understanding and respect across diverse cultures.
• Ability to negotiate and influence within a collaborative framework.