Log In
Sign Up
Administrative Coordinator Job Posting #: 926021
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Reports to: Manager
Hours: 37.5 hours per week
Wage range: N0:04
Salary: $28.32 – $35.40 (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full Time
Shifts: Days; Monday to Friday
Posted Date: November 2, 2023
Closing Date: November 16, 2023
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
Position Summary
As a key member of the Schroeder Arthritis Institute, the responsibilities of the Administrative Coordinator include: utilizing and applying current specialized knowledge and expertise to facilitate the effective management of administrative activities, exercises decision making capabilities, judgment and independence to coordinate complex administrative support for the Department.
Duties
- Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
- Analyzing departmental workload statistics, identifying and bringing critical areas to the attention of the Manager
- Coordinating, organizing or planning meetings/events
- Monitoring and analyzing departmental budgets
- Ensuring efficient operation of the office
- Performing clerical support functions including generation of agendas and minutes
Qualifications
- Completion of a Grade XII or recognized equivalent, required
- Completion of a Grade XII or recognized equivalent, required
- Completion of a recognized medical or business post secondary program at the certificate level, requires
- Five (5) years related administrative support experience, required
- Extensive on-the-job computer/word-processing, database and spreadsheet software experience
- Experience working in a health care environment an asset
- Ability to maintain confidentiality
- Ability to provide leadership and advisory services to assigned staff; provide staff with technical and procedural guidance, direction, and on-going coaching
- Previous working experience with workflow, coordination of information, and EPIC is an asset
- Demonstrated commitment to the delivery of excellent customer service
- Excellent interpersonal and patient/customer service skills; sensitivity to patients and families, fears and anxieties – ability to use good judgement in assessing and/or responding to difficult situations
- Excellent organizational and time management skills
- Ability to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities – statistical data, tracking of metrics as required
- Previous word processing, database, and spread sheet experience required
- Expert Microsoft office skills including Word and Excel
- Knowledge of Medical terminology required
- Excellent verbal and written communication skills
- Demonstrated ability to function as a productive team member
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.
Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
