University of Toronto Looking for Finance & Procurement Assistant at Toronto, ON Full Time

Date Posted: 03/06/2023
Req ID: 30002
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)

Description:

About us:

Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.

With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 145 years of dental education – the oldest, largest and most comprehensive training program in Canada – we have striven to graduate the highest quality of students while providing the public the highest standards of care.

We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.

Your opportunity:

Reporting to the Director, Finance & Procurement, this critical role will support the financial and procurement processes at the Faculty of Dentistry, while always providing exceptional service with every interaction. Responsibilities include: preparation of purchase orders, processing of expense reimbursements and invoices,journal entries, reconciliation of FIS accounts, and P-card administration, ensuring compliance with University ‘s financial guidelines and procedures. Your strong financial acumen coupled with your high caliber organizational and multi-tasking skills will be essential to your success in this role.

Your responsibilities will include:

• Reconciling accounts
• Preparing and/or processing journal entries
• Processing expense reimbursements
• Preparing and recording deposits on a regular basis
• Preparing purchase orders
• Maintaining filing system
• Acting as a first point of contact for purchasing enquiries
• Providing detailed information on processes, policies, and procedures

Essential Qualifications:

• Advanced College Diploma (3 years) with an emphasis on accounting or business or an equivalent combination of education and experience.
• Minimum three years in afinancial administrative support area.
• Experience processing financial transactions.
• Experience interpreting and applying financial policies and guidelines, and procurement policies and guidelines.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
• High level of proficiency with SAP (FIS, HRIS, Logistics), Windows, MS Office (Word and Excel) and Filemaker.
• Excellent interpersonal skills, with the ability to communicate effectively both orally, and in writing, with various levels of university staff.
• Ability to work under pressure, problem solve, respond to changing priorities, and prioritize work to meet deadlines.
• Proven ability to use discretion and sound judgement while dealing with confidential material.
• Excellent organizational, multi-tasking and time management skills.
• High level of attention to detail and accuracy.
• Teamwork skills to work collaboratively as a part of a team.

Assets (Nonessential):

• Related experience in a university environment preferred.
• Knowledge of MS Access and Tableau preferred.

To be successful in this role you will be:

• Meticulous
• Multi-tasker
• Organized
• Proactive
• Problem solver
• Team player

Closing Date: 03/27/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 – $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.