Reporting to the Associate Director, Infrastructure – Plant Operations, the Project Coordinator supports the management of a comprehensive capital planning and renewal program including budgeting, scheduling, design coordination, implementation and commissioning. The ideal candidate will contribute to a team delivering multiple design and construction projects, from programming and design through construction and close out, ranging in size from $20,000 to $35M”.
Administration and Coordination
The successful candidate will become an accountable member of a multi-disciplinary team providing coordination of design and construction projects. The incumbent will employ project management best practices and methods to ensure work is planned and executed to meet applicable University standards, quality, code, regulatory and stakeholder requirements
Assists Project Manager in developing and prioritizing a multi-year capital plan responding to facility needs based on various inputs including but not limited to strategic and business plans, facility condition assessments (FCA), deferred maintenance needs, energy management and sustainability goals/mandates
Provides support to the Project Manager with programming, scheduling and control of construction projects
Contributes toward and supports a technical team of both internal designers, and external consultants in the project and scope definition, design, planning, procurement, contract management and commissioning of all construction projects
Prepares design drawings, and/or contract documents including drawings and specifications, develops cost estimates, in support of bidding and contracting construction projects
Coordinates the work of surveyors, geotechnical consultants, and designated substance consultants during design and pre-construction stages.
Supports Project Manager in maintaining and organizing official project records to include budgets, schedules, submittals, specifications, operations/ maintenance manuals, drawings, and photos
Supports the continuous improvement of, and adherence to campus standards for design, equipment, furnishings, space usage, etc. Coordinates with Plant Operations to update and/or define Guidelines for Design and Construction as required
Represents Plant Operations in all communications with stakeholders, consultants and contractors throughout all phases of projects
Works with University Procurement and Contract Services, Plant Operations, and stakeholders to follow procurement requirements for selection of suppliers, consultants and contractors.
Inputs time in electronic timesheet reporting system on a daily basis
Planning and Standards
Assists with and supports the department’s strategic planning efforts addressing stewardship responsibilities and long-term sustainability of the University campus(es), facilities and infrastructure while maximizing opportunities for efficient delivery of campus services and optimal investments in University facilities and infrastructure
Assists with continuous improvement of project delivery standards and ensures adherence to standards during design, construction, contract close-out and warranty periods
Participates in establishing preferred consultant and contractor Vendor of Record (VOR) lists
Contract Administration and Field Review
Proactively supports construction projects by resolving problems arising from unforeseen conditions
Administers change management during construction through supplemental instructions, proposed change notices, change orders and change directives where applicable
Reviews contractor applications for payment and prepares certificates for payment where Owner is acting as the payment certifier
Acts as a member of a multi-disciplinary team, providing field review and contract administration to ensure that construction contracts (the Work) are performed in accordance with the drawings and specifications, quality standards, and University requirements
Participates in post-construction performance evaluations of general contractors and sub-trades to inform the pre-qualification process on future construction opportunities
Monitors project budget and schedule and prepares weekly status reports
Attends project site meetings
Bachelor’s Degree or Diploma in Architecture
Intern architect registered with the OAA (candidate for OAA license) is preferred
Minimum of:
Three (3) years of experience working full time or equivalent in an Ontario based architectural firm or,
Three (3) years of construction/building industry experience in an administrative or supervisory role
Experience in a leadership role (eg. job captain, project coordinator, or lead designer) considered an asset
Building construction industry experience within major institutional sectors, such as post-secondary education, medical, or multi-unit residential considered an asset
Ability to read Civil, Architectural, Structural, Mechanical and Electrical drawings
Knowledge of the theory and practices related to building design and construction, architectural and engineering principles
Proven project and contract management skills and ability to effectively monitor contractors, consultants, evaluate work in progress and identify/resolve deficiencies
Up to date knowledge of applicable Building Codes, AODA, Sustainability best practices, Construction Act, Municipal by-laws and other relevant Standards, Acts and Regulations.
Excellent organizational and time management skills
Knowledge of and demonstrated core competencies including customer service, communication, team work, initiative/self-management, accountability, and adaptability
Communication and negotiation skills to effectively interact with University staff, consultants, contractors, external agencies and stakeholders
Ability to coordinate multiple projects with varying resources and conflicting/competing timelines
Computer literacy utilizing Microsoft Office software applications and working knowledge of AutoCAD, latest edition
Ability to produce status reports, prepare presentations, and communicate clearly both verbally and in writing
Ability to work outside regular business hours, as required
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.
iCIMS Requisition ID: 2023-9800
Employment Type: Permanent
Salary Range: $62,481 – $78,102
External Company URL: https://uwaterloo.ca/
Street: 200 University Avenue West
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