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Pclass #
S9883
Job Summary
This position is responsible for assisting in the accurate and timely preparation and administration of payroll and benefits for College employees. The position is also responsible for preparing journal entries for VCC banking accounts; preparing commercial services revenue and cost of goods sold; performing general journal entries; and providing backup to Accounting Clerk functions.
Job Duties/Responsibilities
- Enrolls, changes, and terminates benefits coverage for all pay groups.
- Prepares and reconciles statutory deduction payment worksheets for review by Manager and updates approved remittance amounts online for the Receiver General.
- Prepares benefits carrier correspondence for joining and cancelling benefits, when unable to do so online and responds to enquiries related to benefits.
- Reviews and remits payments for dental and extended health payments to benefits carrier.
- Reconciles and remits deductions for college pension, municipal pension and deferred savings each pay period.
- Reconciles and analyzes monthly college pension reports for final review prior to segment reporting twice a year (January and September) and Municipal Pension segment reporting annually.
- Reconciles and remits all payroll related liability accounts including union dues for Faculty Association, CUPE and Administration.
- Reconciles payroll balances each pay after payroll process is complete and runs posting/interface with accounting; resolves errors that occur during the interface process; prepares journal entries and reconciles general ledger account balances.
- Performs payroll data entry functions with accuracy including recognizing, identifying and correcting errors and omissions.
- Reconciles Payroll bank account daily and processes the necessary adjustments.
- Updates gross bi-weekly payments for Work Safe BC Employer and Health Tax (EHT) for all employee groups.
- Assists in processing payroll labour redistributions.
- Maintains computer loan records and calculates taxable benefits at year end. Prepares payroll accruals monthly.
- Runs monthly parking report and submits to Security & Safety.
- Downloads tuition payments from various sources, uploads to student accounts, and reconciles and verifies total amounts posted.
- Prepares journal entry for daily cash sweep for VCC banking accounts including Concentration, Operating, Deposits and Accounts Payable.
- Prepares daily commercial services revenue and cost of goods sold, uploads data and performs general journal entries when required; creates and modifies vendor records when required.
- Provides backup to Accounting Clerk functions as required.
- Performs general filing duties on a regular basis.
- Performs other related duties as required.
Qualifications
Education and Experience
- Grade 12 graduation plus additional specialized training of up to and including 1 year in accounting and over 2 years related experience, including experience with payroll and benefits administration in a high-volume computerized Finance department or an equivalent combination of training and/or experience may be substituted for the required qualifications.
Skills and Abilities
- Strong interpersonal skills with the ability to work collaboratively as a team member and to establish and maintain effective working relationships.
- Strong administrative and organizational skills with the ability to prioritize and manage several time sensitive issues at a time.
- Ability to function calmly and effectively and with speed and accuracy during periods of high volume and stress.
- Effective written and verbal communication skills.
- Ability to take initiative and solve problems.
- Ability to understand, interpret and apply specific regulations and procedures and perform arithmetic calculations accurately.
- Effective critical thinking skills.
- Ability to recognize and identify possible errors or omissions and bring to the attention of appropriate staff for correction.
- Computer experience with intermediate level knowledge of MS Word and Excel.
- Accurate keyboarding skills with a minimum of 55 nwpm and proficiency in alphanumeric data entry.
- Demonstrated knowledge of basic accounting principles and practices.
Salary Range – Prorated based on FTE
PAYGRADE 22: $1,876.74 – $2,197.93 bi-weekly.
Posting Detail Information
Employment Group
Support Staff (CUPE)
Type of Position
Permanent
Employment Type
Full Time
Department
FINANCIAL SERVICES
Primary Location – This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?
No
Desired Start Date – May be subject to change
11/28/2022
Position End Date – For Temporary Positions
Vacation Blackout Dates
Number of Hours per Week
35
Work Schedule – Hours may vary according to the needs of the Department
8:00 am – 4:15 pm, Monday to Friday
Eligible for Fortnight
Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date
11/10/2022
Posting Close Date
11/24/2022
Is this a pooled posting?
No
