Waterloo Catholic District School Board Looking for Human Resource Services Assistant at Kitchener, ON Full Time

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The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

General Description of Duties:
This position provides administrative and clerical support to the CUPE staffing team and the ECE supervisors, with specific emphasis on the following job classifications and supply lists: RECEs, ECE Assistants, Lunch/morning Supervisors & Hall Monitors, Administrative Assistants and Library Technicians. The functions are to administer the CUPE collective agreement, understand past practices and precedents and ensure compliance with applicable legislation in day-to-day operations.

Maintain accurate personnel and staffing information in the HRIS and absent/replacement program of Smartfind

Processing information with deadlines to payroll through an integrated HR/payroll system;

Maintaining staffing lists for specific job classifications and providing support to administrators and other supervisory staff within the organization;

Facilitate and arrange the annual transfer processes for RECEs and the ECE Assistants in accordance with the CUPE collective agreement;

Follow up on statutory requirements related to Criminal Background Checks (CBC) and Offence Declarations and mandatory training;

Respond to inquiries and requests for leaves identified in both the collective agreement and Employment Standards Act (ESA)

Maintain databases, spreadsheets and prepare communications; maintain electronic file maintenance;

Facilitate, the recruitment of support staff and conduct the new employee presentations and orientations;

Review and update SmartFind profiles;

Carry out ad hoc research projects as assigned;

Maintain confidentiality in all aspects of the position;

Other duties as assigned.

Minimum Requirements:
Two year College level diploma in Human Resource Administration, Business/Secretarial or equivalency of Human Resource Certificate with related experience or experience in a related field;

Superior computer skills, including proficiency with Microsoft Office Suite programs and relational databases;

Sound knowledge of the principles of human resource practices and administration;

Experience in human resource administrative functions;

Working knowledge of relevant legislation;

Excellent interpersonal, organizational and communication skills (both written and verbal);

Demonstrated problem solving skills and analytical thinking and customer service commitment;

Desirable Assets:
Familiar with the business operating practices in the educational sector;

OASBO HRS certification

Salary (annual) Range:
PASS Level 1, $51,921 – $61,085 in accordance with the PASS Terms of Employment

Hours of Work: Permanent full time: 35 hours per week/12 months per year

Location(s): Catholic Education Centre

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants are requested to include any diplomas/certificates required for this position.

Application Process:
Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com

Applytoeducation assistance, contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm EST.)

In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job. Include your resume, covering letter and diplomas/certificates in your application.

Incomplete applications may not be considered.

Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/

Applications will be accepted until Tuesday, April 5, 2022 @ 4 pm

Only those candidates selected for an interview will be notified.

To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

April 1st, 2022