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Overview:
WildBrain Studios is looking for a Talent Operations/Artist Management Coordinator to join our team!
WildBrain Studios is looking for a Talent Operations/Artist Management Coordinator to join our team!
In this role, you will contribute to the Talent teams and provide administrative support in a fast-paced, high-volume environment. This is a one-year contract role with the possibility of extension upon completion.
Find a job that let’s your imagination run wild!
WildBrain Studios produces fan-favorite animation and award-winning content that kids and families love in every corner of the globe. We love what we do and it shows in the quality content we produce! Our custom-built Vancouver studio in beautiful British Columbia is a wonderful backdrop for our artists, but it doesn’t end there, we have employees working remotely across BC, Canada, and the world! Our artist-centric culture means we invest in our people, we provide training and growth opportunities, a healthy work-life balance, and fun activities throughout the year to meet, mingle and get creative with your team. If you like what you are reading so far, well buckle up, we’re just getting started!
Responsibilities:
What You’ll Do:
Talent Operations Responsibilities:
Work closely with Talent Partners and the Director, Talent Operations to process employee job changes and transfers; enter and track contract start/end dates; collect required data and enter information accurately into our HR system
Track all WildBrain Studio employee changes via our HRIS system – New Hire, Transfers, Amendments, Secondary Assignments, and Termination requests, ensuring the correct paperwork is being processed and filed electronically accordingly
Liaise with accounting to ensure the accuracy of HR data input for payroll; inform of changes required to earnings and/or deductions
Collect and track employee proof-of-residency documents, working with the Finance team to ensure all are captured in UKG
Participate in Talent initiatives and projects as required
Artist Management Responsibilities:
Represent WildBrain Studios to our artists
Take comprehensive notes during meetings to enable department reporting
Support Artist Management with any tasks relating to our internal studio programs and day-to-day needs – artist communication, database management, workflow documentation, calendar scheduling
Manage internal job postings – information gathering and validation, ensure the published job descriptions follow brand guidelines, tone, and format
Support internal crewing needs for application tracking management – prepare and gather applicant information packages for review, and manage upkeep of internal portfolio information
Qualifications:
What You’ll Bring:
A Degree/Diploma in an accredited post-secondary institution or equivalent administrative-focused work experience
Working knowledge and advanced proficiency with Excel, Word, Outlook and database applications
Strong organizational skills with a high attention to detail and accuracy
Discretion in handling confidential matters and employee information
You are well-organized at setting priorities with good time management skills
You have the ability to communicate professionally and positively with all levels of management and staff
You have demonstrated the ability to pivot on competing priorities to deliver objectives under changing circumstances
Knowledge of animation or entertainment industry is an asset
Why WildBrain?
We make sure to take care of all our hard-working Wild Brains by offering a comprehensive benefits package and a workplace culture that values our employees’ wellbeing. Our staff enjoy RRSP matching, multi-tiered benefits so you can pick the coverage that’s best for you, free mental health resources, and additional perks like half-days in the summer, extra holidays in the winter and regular events to connect our teams virtually, and in-person.
In short – life is good on the Wild side!
Visit wildbrain.com/studios to learn more!
COVID-19 Update:
We are currently working virtually because of the COVID-19 pandemic. During this time our hiring teams are ready to support interviews via video conferencing, and we are enabling artists to work from home until the studio can reopen. We’d love to hear from you! #stayhomestaysafe!
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” WildBrain Studios provides an atmosphere free from barriers to promote inclusion, equity and diversity. We demonstrate our commitment to this by providing a supportive work environment and a culture that welcomes and encourages equal opportunities for all employees. WildBrain Studios also accommodates people with disabilities throughout the selection process. Should you require accommodation, please let us know your requirements when contacted.”
