Winnipeg Regional Health Authority (WRHA) Looking for Administrative Assistant – Human Resources at Winnipeg, Manitoba, Canada Full Time

Position Number: 20051995

Posting End Date: October 26, 2023

City: Winnipeg

Site: Victoria General Hospital

Work Location: Victoria General Hospital

Department / Unit: Human Resources – VGH

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary Is Commensurate With Education And Qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Working as a member of the Human Resource Services Team, the incumbent is responsible for the effective and efficient provision of administrative support to the Director of Human Resources, Human Resources Consultants and the Human Resources Associate. Duties include efficient reception at the Human Resources Services counter; acting as a liaison with departments and staff at all levels; answering incoming telephone calls; taking and relaying messages; answering inquiries; filing and maintaining an accurate employee filing system of approximately 10, 000 files; following up on problems related to completion of required paperwork as necessary; utilizing Microsoft Office, types from rough draft, a variety of general correspondence and reports; assisting with special projects; arranging and scheduling appointments, meetings and interviews; reviewing incoming correspondence and handling material which does not require the Consultant’s attention; record keeping; computation of statistics; and arranges courier pickup and delivery.

Experience

• One year previous office experience in the Human Resources field required, preferably in a large unionized environment.
• Must have file management and data entry experience.
• Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Formal training in applied office skills required.
• Successful completion of a Human Resources Management Certificate preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Typing 50 wpm.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Outlook) required.
• Working knowledge of Access database software required.
• Knowledge of SAP preferred.
• Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.
• Must have the ability to set up spreadsheets and databases required.
• Must have the ability to use discretion and tact when providing information and/or referring questions as appropriate within the Centre or to outside agencies.
• Must be able to work effectively under stress and meet deadlines.

Physical Requirements

• Fast-paced, high stress environment with a heavy workload.
• Frequent interruptions and lack of workspace.
• Significant interaction with staff and public.
• Physical activities including climbing, step ladder and bending and reaching for files.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.