WoodGreen Community Services Looking for Fundraising Database Assistant (2024-264-CS) at Toronto, Ontario, Canada Full Time

Who We Are

WoodGreen is a team of diverse and innovative change makers working together to make a difference in our communities. A United Way Anchor Agency with a proven track record and an entrepreneurial mindset, we continuously seek to develop solutions to critical social needs while striving to become a Centre for Equity.

Visit www. to learn more about who we are and to review our .

We are committed to building an inclusive and diverse workforce, representative of the communities we serve. We encourage, and are pleased to consider, applications from Indigenous peoples, racialized persons/persons of colour, women/women identifying, persons with disabilities, 2SLGBTQIA+ persons, and others who contribute towards promoting innovative ideas and solutions.

Program Overview – WoodGreen Foundation, Central Services

The WoodGreen Foundation supports WoodGreen’s vision by working with individuals, corporate partners, and foundations to generate funds which ensure WoodGreen’s incredible programs continue and long-term strategy can be achieved. In addition to fundraising, The WoodGreen Foundation works to generate awareness of the work that WoodGreen does and opportunities for partnerships, building long-term relationships across sectors. The Foundation is in the midst of a $20M fundraising campaign called, “The Difference Makers” and is over half-way to the goal.

What You Will Do

• Works in conjunction with the Database Manager and VP Development to ensure coordinated and accurate data and gift entry for The WoodGreen Foundation
• Assists with overall database integrity and quality, including routine data improvement, data auditing, and system checks
• Updates and maintains donor notes, actions, solicitations, and proposals on behalf of the Foundation team.
• Assists with the Management of all third-party charity relationships relating to the flow of gifts from the charities to The WoodGreen Foundation and subsequent reporting
• Identifies opportunities for improved data quality
• Ensures accuracy and integrity of data, including but not limited to: proactive records management, generating mailing lists; coding of records and data mining
• Records donor and prospective donor activity in a timely manner and supports Foundation staff in their data entry
• Performs gift entry and donations processing, including issuing charitable receipts in accordance with Canadian Revenue Agency standards, producing gift acknowledgements, renewal letters and pledge payment reminders
• Assists with the import and export of data from various sources including manual entry
• Assist with various database cleanup projects
• Prepares back-up gift documentation/s
• Performs other duties a required

What You Bring To The Team

• Minimum two years experience in fundraising administrative role
• Experience and understanding of Blackbaud’s Raiser’s Edge (NXT and Database view) strongly preferred
• Demonstrated proficiency with Raisers Edge and working knowledge of Microsoft Office (especially Word, Excel, Teams, Outlook, etc.).
• Excellent written and verbal skills, with attention to detail and high level of accuracy
• Strong interpersonal skills, a pleasant and collaborative nature
• Ability to meet deadlines with minimal supervision and work in a multi-tasked environment.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at

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