Log In
Sign Up
Date Posted: January 31st, 2023
Position Title: Assistant, Human Resources
Location: New Westminster YMCA (620 Royal Avenue, New Westminster)
Terms: Permanent, Full-Time (35 hours per week)
Start Date: As soon as possible
Rate: $40,000 annually
Reports to: Manager, Talent Acquisition
Nature & Scope:
The HR Administrative Assistant will be responsible for supporting all administrative tasks related to high volume recruitment including but not limited to, offer letters, references, background checks, file composition and HRIS onboarding. This role will work alongside our Talent Acquisition and HR team, while building strong relationships with other departments including payroll, risk and Health & Safety.
Major Responsibilities:
- Filing a high volume of various documents into employee files
- Answer general phone inquiries and monitor the HR email account to direct emails as needed
- Update and maintain secure confidential personnel files for employee
- Call and complete reference checks for potential job applicants
- Collect, compile, and follow up with applicants to complete hiring packages
- Enter job applicant information into ADP to start their hire process
- Submit applications for Criminal Records Checks online to the Ministry of Justice
- Sign up applicants for the YMCA’s learning lab online courses, and troubleshoot any questions
- Promote job postings by placing postings on external job boards
- Contact job applicants for screening purposes and to arrange interviews
- Provide excellent customer service to all internal and external stakeholders
- Provide reception coverage at Royal Avenue reception desk as scheduled
- Ensure adherence to all YMCA policies and procedures, collective agreements and relevant federal and provincial legislation
Qualifications:
- High School diploma required
- 1-2 years administrative experience in an office settings preferred
- Excellent oral and written communication skills
- Strong organizational and interpersonal skills
- Attention to detail
- Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: SharePoint, Calendar), internet
- Experience/knowledge in principles of human resources an asset
- Non-profit and/or recruitment experience an asset
- Successful candidates will be required to provide a current and satisfactory Criminal Record Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
- The YMCA has implemented a mandatory COVID-19 vaccination policy requiring all staff and volunteers to be fully vaccinated as per the timelines set out by the province
About the YMCA:
YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.
Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC. This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential.
YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually. Our values guide our decision-making and behavior:
- Do the right thing – We are caring, respectful, honest and responsible in all we do
- Put people first – We believe in the strengths, perspectives and passion of people
- Keep our promises -We do what we say we will do
- Lead by example -We are courageous, speak with conviction, listen attentively and collaborate
Application deadline: February 12th, 2023
Thank you for your interest and application.
Due to the high volume of applications received, only short‐listed candidates will be contacted.
