Canadian Concrete Pipe and Precast Association Looking for Administrative Assistant at Kitchener, ON Full Time

Canadian Concrete Pipe & Precast Association (CCPPA)
Administrative Assistant/Office Manager, Kitchener, Ontario

Administrative Assistant – Canadian Not-for-Profit association:

The Canadian Concrete Pipe & Precast Association (CCPPA) was established in November 2013 to represent concrete pipe producers and manufacturers of precast concrete products used for a wide range of sewer and drainage infrastructure applications, and suppliers to the precast concrete industry.
The not-for-profit association was established to protect and advance the interests of the concrete pipe and precast concrete products industry in Canada.

CCPPA has members across Canada from Quebec to Vancouver Island and from the United States.
CCPPA is staffed with professional engineers who form the backbone of our organization’s expertise.

Full Job Description

The Administrative Assistant is primarily responsible for providing all administrative support to the CCPPA. As part of this role, the Administrative Assistant performs an assortment of duties, including accounting, banking, accounts payable, account receivables, managing and maintaining a mailing database for our trade magazine, assisting with social media postings to promote our Brand, and other administrative functions as assigned. The successful candidate will need to be able to work both independently and in a team environment.

Some examples of tasks to be performed in this multi-faceted role:

• Invoice membership dues
• Banking
• Process payments using Moneris online tool
• Preparing cheques for accounts payable
• Bank reconciliation
• HR duties such as: entering payroll; prepare documents for benefit plans;
• Working closely with our public accountants to develop monthly financial statements
• Preparing documents for yearly audit and working closely with the auditor
• Calculating and submitting remittances to Receiver General and Ministry of Finance
• Assists with organizing annual meetings with up to eighty delegates
• Organize yearly Ontario Golf tournament
• Answering incoming calls and redirecting as required
• Dealing with email enquiries
• Works collaboratively with the President and the Region Engineers
• Other office administrative duties related to smooth running of small office.

Education and Experience

• A minimum of 3 years’ experience in related field
• Extensive experience in a Microsoft Office environment (Outlook, Teams, Word, Excel,

PowerPoint) is required

• Experience in preparing briefing reports, minutes, correspondence, and summaries of decisions made, and further actions identified over the course of a meeting

Skills and Abilities

• Superior organizational and time management skills
• Proficiency in Excel, Word, Google, Accounting systems
• Ability to manage multiple tasks
• Demonstrated initiative and the ability to work independently and within a team environment
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Responsible, dedicated and highly motivated
• Strong problem-solving skills
• Ability to use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality

Employment Type: Permanent Part-Time

Salary: $25/hour, 25 hours per week

Schedule:

• 5-hour work days
• Kitchener office

Experience:

• Administrative experience: 3 years (required)

Language:

• English (required)

Expected start date: Immediate

Job Type: Part-time
Part-time hours: 25 per week

Salary: $25.00 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: One location