Ren’s Pets Looking for Accounts Payable-Receivable Technician at Guelph, Ontario, Canada Full Time

Position summary: 

The Accounts Payable-Receivable Technician reports to the Accounts Payable Supervisor (APS). 

AP: Responsible for the accurate and timely day-to-day processing, verifying, and reconciling invoices and statements.  Communicates with vendor about discrepancies and payments.  Effectively communicate with store, DC’s, internal departments, and supervisors about discrepancies and/or issues they come across.  

AR: Responsible for the accurate and timely processing, verifying, and reconciling invoice payments, sending out invoices, and monthly statements.  Communicates with customers about payment.  Effectively communicates any discrepancies and/or issues they come across 

​​Role and Responsibilities​: 

• Continuously search for opportunities to strengthen internal controls, improve AP processes & reduce rework/manual work. 
• Primary contact for assigned vendors, responding to and resolving conflicts. 
• Conduct and support reconciliation of vendor statements and resolve discrepancies. 
• Communicate with vendors and store managers to confirm details of difference reports. 
• Ensures accuracy and completeness of accounting records. 
• Communicate with APS if there are problems. 
• Establish and maintain effective and cooperative working relationships with colleagues. 
• Effective use of central inbox, responding to inquiries and distributing incoming correspondence, as required. 
• Inputting invoices and comparing against PO, Profit Center, matching to packing slips etc. 
• Review documentation received from stores for difference reports. 
• Support any new A/P hire training. 
• Provide audit support assigned by the APS. 
• Maintain a strict privacy code when it comes to the company’s financial reports.  Adhere to any confidentiality rules set by the company. 
• Process accounts and incoming payments in compliance with financial policies and procedures  
• Maintain communication with both the Director of Sales and third party logistics  
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data  
• Prepare invoices and send to the client in a timely manner  
• Creating credits for incorrect pricing, damaged product and sending to clients in a timely manner  
• Investigating client concerns and updating them on order status  
• Maintaining client data and updating contact information  
• Order entry for back ordered product and follow up with replenishment for ETA  
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.  
• Verify discrepancies by and resolve clients’ billing issues  
• Facilitate payment of invoices due by sending bill reminders, monthly statements and contacting clients  
• Generate financial statements and reports detailing accounts receivable status  
• And other duties as may be assigned from time to time by the APS or the Financial Controller. 

​​Qualifications and Education Requirements​: 

• 1-2 years of experience in an accounts payable/receivable role. 
• Ability to maintain a high degree of accuracy while processing large volumes of information. 
• Solid understanding of basic accounting principles, fair credit practices and collection regulations  
• Well organized, team player with a good work ethic and interpersonal skills. 
• Proven ability to calculate, post and manage accounting figures and financial records  
• Problem identification and solving capabilities. 
• Organization, attention to detail, ability to multi-task and meeting deadlines is required. 
• Proficiency in Microsoft Excel and Outlook. 
• Willingness to improve knowledge. 
• Can work well independently and as part of a team. 
• Customer service orientation and negotiation skills  
• Ability to work in a changing environment. 
• Experience with Microsoft NAV is an asset. 

​​Preferred Skills​: 

• Excellent communication skills, both verbal and written. 
• Able to prioritize multiple demands. 
• College/University degree in Accounting, Finance or Business Administration. 
• NAV experience. 

​​Additional Notes​: 

• This role time per week is split 50% AP and 50% AR.