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About The Role JOB SUMMARY:
Reporting to the Director, Ottawa Operations & Security, this role is responsible for the specialized invoicing and contract reporting for a subset of the Ottawa branch accounts. In addition, the role manages and maintains the branch contract repository.
Essential Functions
What you’ll be doing
- Responsible for the management and maintenance of the Branch contract repository.
- Maintain a list of all active contract vehicles and ensure required insurance certificates are updated as necessary.
- Responsible for overseeing and ensuring that Government and Commercial Client Contract Reporting is undertaken in a timely manner within prescribed contractual obligations (ie. monthly, quarterly) for a designated account base.
- Responsible for specialized monthly client invoicing such as DND and others as required.
- Review consultant travel/expense claims and submit invoices to clients.
- Perform invoice reconciliation as needed for manual invoices.
- Submit Quarterly Usage Reports for Supply Arrangements and Standing Offers to Centralized Professional Services System (CPSS) on behalf of Akkodis.
- Conduct quality reviews on all contract, invoicing and assignment order transactions to ensure compliance with policies, standards and contractual obligations.
- Flag errors, make corrective recommendations and monitor error correction actions by assigned responsible individuals.
- Assist with the management of the Branch assignment/contract database.
- Assist the Back Office with correcting timesheets, billing/invoice issues, or collections as requested.
- Ensure timesheets and required backup (if applicable) balance and are compliant to contracts that are managed for clients.
- Perform backup duties for other administrative functions as needed.
- Attend regularly scheduled Operations Team meetings.
- Any other duties as assigned by Manager.
About you
Education & Experience
- 3+ years’ work experience in an administrative, operations or finance role, preferably within a similar industry
- Completion of College diploma or University degree or equivalent preferred
- Must be able to obtain Government of Canada Security Clearance (Secret level at minimum)
- Experience with government contracts, records management, databases, Excel, preferred.
Skills & Other Position Requirements
- Strong communication skills and customer service orientation
- Ability to effectively manage competing priorities in a fast-paced environment
- Team player with ability to problem-solve
- Previous experience within a large corporate environment
- Bilingualism is considered an asset
JobIndustry: Akkodis
Job Code :NA02608
