Aston Carter Looking for Accounts Payable Administrator at Hamilton, ON Full Time

Description:

Main Duties:

• Prepare invoices for payment by matching invoices to supporting documentation, providing accurate general ledger coding, obtaining appropriate approval, and entering all invoices in the accounting system. Review and verify invoices and their accompanying payment request to ensure compliance to the companies policies and procedures for such elements as: proper authorization, applicable matching purchase order or contract, accuracy and reasonableness of the charges, tax compliance (e.g. HST).
• Prepare invoice batches and enter to the accounts payable module of the financial information system on a daily basis while ensuring payments are processed on time for weekly and monthly deadlines.
• Process payments by scheduling and preparing cheques; resolving purchase order, contract, invoice, or payment discrepancies.
• Ensure credit is received for outstanding credit memos.
• Prepare and issue stop-payments as needed.
• Obtain amendments to purchase orders when necessary.
• Seek clarification or explanations from invoice approvers when warranted.
• Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions.
• Provide reception back-up as required.
• Take daily bank deposits to the offsite bank as needed.
• Other duties as required.

We are looking for someone who is/has:

• A positive attitude works well independently and as in teams
• Confidence in their work and experience
• Post-Secondary Education (minimum 2-year college business diploma).
• 1 to 3 years of experience in a similar role
• Residential Property Management experience (considered an asset)
• Proficient keyboard skills for data input.
• Intermediate level knowledge of both Excel & Word.
• Experience using a computer-based accounting package (Yardi considered an asset).
• Excellent organizational, time management, customer service and communication skills.
• Excellent follow-up skills with an ability deal with tact, diplomacy, and confidentiality.

Additional Skills & Qualifications:

MUST HAVE 1: 1-2 years of AP Experience

• Data entry focused, entering invoices
• 2 way matching
• Expected to keep up with 180-200 invoices a day
• Reconciliation

MUST HAVE 2: Post secondary

• Diploma or degree in accounting

MUST HAVE 3: Excel

• Vlookups and Pivot Tables

Experience Level:

Entry Level

À propos d’Aston Carter:

Veuillez noter : Des fraudeurs essaient de se faire passer pour des employés d’Aston Carter. Nous n’utiliserons jamais des services gratuits comme Gmail, Telegram ou WhatsApp pour communiquer avec vous et nouse ne vous demanderons jamais d’argent.

Aston Carter, une division d’Aerotek, est un fournisseur d’envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d’Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s’engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu “best of staffing” par nos clients et le talent que nous recrutons, Aston Carter s’engage à livrer un service hors pair a tous nos partenaires d’affaire.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We’ll never contact you via Gmail, Telegram, or WhatsApp and we’ll never solicit money from you.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers’ unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.