Calgary Board of Education Looking for Human Resources Student- HR Advisory at Calgary, AB Full Time

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 131,000 students and 15,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Close Date: Friday, February 24, 2023 @ 11:59 PM

Calendar: 12 month

Salary: $21.32/ hour

FTE: 1.0, 35 hours per week

The CBE understands the future of work is flexible. In this role, you are eligible to participate in a flexible work program that allows you to work remotely for up to three days a week. A minimum of two days must be in the office. At certain times, you maybe be required to work in the office more then 2 days per week based on operational requirements.

The purpose of this job is to provide assistance to the Human Resources (HR) Service Unit in all areas of administration and processing of recruitment and staffing, total rewards and employee life events which include, but are not limited to salary / wages, benefits, leaves of absence, resignations and retirements. Students will be assigned to a specific department and responsibilities will reflect those of the team they support.

This job is accountable for activities which may include:

• Supporting HR team members by verifying information, investigating and responding to questions based on knowledge and resources available and seeking second level support when required.
• Ensuring the accurate processing of employee HR data in PeopleSoft.
• Triaging employee email and voicemail requests.
• Building positive, productive relationships with co-workers and stakeholders.
• Working co-operatively with others to foster and support a team environment.
• Supporting the resolution of identified issues in a timely and efficient manner with a strong emphasis on customer service responses and system data integrity.
• Ensuring the accurate and reliable screening of applications, entry of applicant interview data, verification of school staffing need and subsequent staffing allocation.
• Demonstrating a strong understanding of HR practices and processes.
• Leveraging technology to support staffing, recruitment and the substitute management system functions and capabilities.

This job must participate collaboratively towards positive team productivity and outcomes and must ensure a strict level of confidentiality in all Human Resource matters in compliance with the Freedom of Information and protection of Privacy (FOIP) legislation and HR ethics.

• General HR Support
  • Adheres to procedures and processes determined by HR leadership to ensure consistency of internal processes.
  • Assesses the nature of inquiries and initiates contact with the appropriate resources as required.

• HR Advisory Services
  • Assists with scanning Labour Relations (LR) documentation, creating electronic filing system and disposal of expired paper documents
  • Maintain and update LR documentation, process maps and electronic files
  • Assist in the development of program tools and processes
  • Provide input and assistance in preparing training materials on LR topics
  • Records management, drafting letters, taking meeting minutes and investigation notes
  • Maintaining and updating LR Binders – hearings, arbitrations, Board Of Reference
  • Administrative duties including filing, record management, archiving documents, preparation of letters and emails, and other administrative duties as required

Education and Experience

• High School Diploma
• Currently enrolled in a post-secondary institution with a study focus on human resources or a related field
• Demonstrated knowledge and application of integrated human resources information systems, like PeopleSoft is an asset

Demonstrated Skills and Competencies

• Demonstrated proficiency in utilizing computer applications, such as word processing, spreadsheet, database presentation and electronic mail. Must demonstrate accurate keyboarding skills.
• Demonstrated strong communication skills with a strong customer service orientation.
• Demonstrated interpersonal skills combined with tact and diplomacy skills.
• Demonstrated professionalism and appropriate code of conduct, especially with respect to confidentiality.
• Ability to create positive relationships, to establish rapport and work effectively in a cross-functional Human Resources team.
• Demonstrated strong organizational and time management skills, prioritization skills and coordination skills, with demonstrated ability to work independently and in a team.
• Demonstrated research, logical deduction, problem solving and documentation skills.
• Demonstrated reliability, dependability and trustworthiness. The ability to work in a rapidly changing work environment with very high and demanding workloads under constant pressure and interruptions combined with the ability to manage multiple tasks simultaneously.
• Demonstrated aptitude for finite detailed work.
• Personal initiative in follow-through is critical.
• Personal suitability.

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.